JOB VACANCY – ADMIN EXECUTIVE / PROJECT ADMIN

Eastern Pacific Industrial Corporation Berhad; Malaysia; On-site; MYR 33,480 - 44,640; Full time

Job summary

Eastern Pacific Industrial Corporation Berhad is seeking an Admin Executive to manage all project administration and documentation control for the Tasik Kenyir floating solar project. This role includes accommodation coordination, workforce records, and ensuring smooth office operations.

The ideal candidate should have at least a Diploma in Business Administration, with 2–3 years of relevant administrative experience, particularly in a construction or project-based environment.

Qualifications

• Minimum 2–3 years of administrative experience.
• Experience in a construction or project-based environment preferred.
• Basic knowledge of document control systems is an advantage.

Responsibilities

• Maintain all project documentation and filing systems.
• Coordinate staff accommodation arrangements and manage onboarding documentation.
• Arrange meetings and internal project briefings for the Project Manager.
• Prepare purchase requisitions and track site consumables.
• Maintain updated drawing registers and inspection records.

Skills

Proficient in Microsoft Excel

Good communication

Organizational skills

Ability to handle multiple tasks

Education

Diploma or Degree in Business Administration or related

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Job description

JOB VACANCY – ADMIN EXECUTIVE / PROJECT ADMIN

POSITION SUMMARY

The Admin Executive is responsible for managing all project administration, documentation control, accommodation coordination, workforce records, meeting arrangements, and daily office operations for the Tasik Kenyir floating solar project. This role supports the Project Manager and all site departments to ensure smooth project execution throughout construction period.

JOB REQUIREMENT

• Obtained a minimum Diploma or Degree in Business Administration, Office Management, Project Administration, Management, Engineering Administration.
• Minimum 2–3 years administrative experience.
• Construction or project-based environment preferred.
• Experience handling large workforce administration is an advantage.
• Proficient in Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Microsoft Outlook.
• Basic knowledge of document control systems preferred.
• Strong organizational skills.
• Good communication and reporting ability.
• Able to handle multiple tasks simultaneously.

RESPONSIBILITIES

• Project Administration
  • Maintain all project documentation and filing systems.
  • Prepare and organize Daily reports, Attendance records, Meeting minutes, Site correspondence, Material documentation, HSE records.
  • Ensure proper document revision control.
• Workforce & Accommodation Coordination
  • Coordinate staff accommodation arrangements.
  • Manage worker onboarding documentation.
  • Prepare induction records and ID tracking.
  • Coordinate transportation schedules with Driver/Runners.
• Site Coordination Support
  • Support Project Manager with administrative coordination.
  • Arrange meetings and internal project briefings.
  • Coordinate communication between Site teams, Client representatives, Suppliers, Contractors.
• Procurement & Office Support
  • Prepare purchase requisitions.
  • Track office and site consumables.
  • Coordinate stationery and office equipment supply.
  • Monitor petty cash usage records.
• Documentation Control
  • Maintain updated drawing registers, material records, inspection records, progress reports, handover documentation.