Admin Coordinator

SIP Technology; Seberang Perai; On-site; MYR 30,000 - 42,000; Full time

Job summary

SIP Technology in Malaysia is seeking an Administrative Support staffer to assist the department manager with report preparation and daily administrative tasks. You will support staff and senior officers, manage phone and email inquiries, and coordinate with the accounting team on invoices and payments.

Proficiency in MS Office and basic mathematics is required, with Mandarin a plus for liaising with China suppliers.

Qualifications

• Proficient in MS Office (Word, Excel).
• Familiar with common office equipment and administrative tasks.
• Basic mathematical skills required.

Responsibilities

• Handle all aspects of administrative support to the department manager including preparation of reports
• Provide assistance to staff, managers, and senior level officers as needed
• Perform clerical duties, such as filing, faxing, answering phone calls, and responding to emails
• Work with accounting department to process invoices, make payment and track receipts
• Assists in communication and coordination between departments and external parties
• Manage and route phone calls appropriately
• Handle and monitor all incoming and outgoing courier shipments to ensure timely delivery and proper documentation
• Perform other duties as assigned

Skills

MS Word

MS Excel

Office equipment

Time management

Education

SPM / Diploma or equivalent

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Handle all aspects of administrative support to the department manager including preparation of reports

Provide assistance to staff, managers, and senior level officers as needed

Perform clerical duties, such as filing, faxing, answering phone calls, and responding to emails

Work with accounting department to process invoices, make payment and track receipts

Assists in communication and coordination between departments and external parties

Manage and route phone calls appropriately

Handle and monitor all incoming and outgoing courier shipments to ensure timely delivery and proper documentation

Perform other duties as assigned

Requirements:

Candidate must possess at least SPM, Diploma, Advance/Higher/Graduate Diploma, qualification or relevant qualification

Minimum 1 year of working in the related field

Hands-on experience with MS Office (particularly MS Words and MS Excel)

Familiar with office equipment, e.g printers

Basic mathematic skills

Required Language proficiency in both spoken and written English and Bahasa Malaysia. Proficiency in Mandarin will be an added advantage to facilitate communication with China suppliers and customers

Pleasant personality with good interpersonal skills

Solid time-management abilities with the ability to prioritize tasks.