Admin Clerk

TORQUP MALAYSIA SDN BHD; Penang; On-site; MYR 28,000 - 47,000; Full time

Job summary

TORQUP MALAYSIA SDN BHD is seeking a detail-oriented Admin Clerk to join our Penang Island office. This full-time role focuses on supporting office operations, managing records, and assisting several departments.

Based in Penang, you will handle filing, correspondence, scheduling, data entry, and general admin duties. The ideal candidate has strong organization, English communication, and proficiency with MS Office.

Qualifications

• Proven experience working as an Administrative Assistant or in a similar administrative role.
• Strong organisational and time management skills with the ability to prioritise multiple tasks effectively.
• Excellent written and verbal communication in English; Malay or Mandarin is an advantage.
• Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Accuracy and attention to detail when handling documents and records.
• Ability to work independently and as part of a team in a fast-paced environment.
• Good interpersonal skills and a professional, courteous demeanour.

Responsibilities

• Manage and organise office files, documents, and records using appropriate filing systems and digital databases.
• Handle correspondence, including receiving, sorting, and distributing mail and emails to relevant departments.
• Schedule meetings, appointments, and travel arrangements for staff members.
• Process administrative requests such as leave applications, expense claims, and purchase orders.
• Maintain office supplies inventory and placing orders when stocks run low.
• Assist with data entry and maintaining accurate records in company systems.
• Support the preparation of reports, presentations, and other administrative documents.
• Greet and assist visitors to the office and answer general enquiries.
• Liaise with external organisations and service providers as required.
• Perform general administrative duties to support the efficiency of all departments.

Skills

Office administration

Time management

English communication

MS Office proficiency

Attention to detail

Team player

Confidentiality

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

About the role

We are seeking a detail-oriented and organised Admin Clerk to join TORQUP MALAYSIA SDN BHD. This is a full-time position based in Penang Island, Penang. The Admin Clerk will play a vital role in supporting the smooth operation of our office by managing administrative tasks, maintaining records, and providing efficient support to various departments. This role is essential to ensuring our business runs efficiently and professionally, allowing our teams to focus on their core responsibilities.

What you'll be doing

• Managing and organising office files, documents, and records using appropriate filing systems and digital databases


• Handling correspondence, including receiving, sorting, and distributing mail and emails to relevant departments


• Scheduling and coordinating meetings, appointments, and travel arrangements for staff members


• Processing administrative requests such as leave applications, expense claims, and purchase orders


• Maintaining office supplies inventory and placing orders when stocks run low


• Assisting with data entry and maintaining accurate records in company systems


• Supporting the preparation of reports, presentations, and other administrative documents


• Greeting and assisting visitors to the office and answering general enquiries


• Liaising with external organisations and service providers as required


• Performing general administrative duties to support the efficiency of all departments

What we're looking for

• Proven experience working as an Administrative Assistant or in a similar administrative role


• Strong organisational and time management skills with the ability to prioritise multiple tasks effectively


• Excellent written and verbal communication skills in English; proficiency in Malay or Mandarin is an advantage


• Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint)


• Accuracy and attention to detail when handling documents and records


• Ability to work independently and as part of a team in a fast-paced environment


• Good interpersonal skills and a professional, courteous demeanour


• Familiarity with office management systems and databases


• Problem-solving ability and willingness to take on additional responsibilities as needed


• A commitment to maintaining confidentiality and professionalism


• Knowledge of SQL accounting software preferable

What we offer

At TORQUP MALAYSIA SDN BHD, we are committed to fostering a supportive and professional workplace. We offer competitive remuneration, opportunities for career development and skill enhancement, and a collaborative working environment where your contributions are valued. We provide a workplace culture that encourages growth and provides support to help you succeed in your role. We believe in work-life balance and aim to create an inclusive environment where all employees can thrive.

About us

TORQUP MALAYSIA SDN BHD is a dynamic and growing organisation based in Penang. We are dedicated to delivering quality services and fostering a professional, collaborative workplace culture. Our team is committed to excellence and continuous improvement, and we take pride in supporting our employees' professional development. We value integrity, efficiency, and teamwork as core principles that guide our operations and our commitment to our clients and stakeholders.

What can I earn as an Administration Clerk