ADMIN CLERK

XING KIM SENG SDN. BHD.; Johor Bahru; On-site; MYR 24,000 - 36,000; Full time

Job summary

XING KIM SENG SDN. BHD. is seeking a reliable Admin Clerk to join the Administration & Office Support team in Johor Bahru District, Johor. This full-time role supports filing, correspondence, scheduling, and general office operations to ensure smooth day-to-day activities.

You will handle data entry, document preparation, reception duties, and liaison with internal teams. A proactive, detail-oriented approach is essential in a fast-paced office environment.

Qualifications

• Proven experience in an administrative role or similar office support position.
• Excellent planning and time-management abilities, with the capacity to prioritise multiple tasks.
• Strong written and verbal English communication, with attention to detail and accuracy.

Responsibilities

• Manage and maintain filing systems (physical and digital) for easy retrieval.
• Process incoming/outgoing correspondence and distribute to relevant recipients.
• Schedule meetings, appointments and events; manage diaries and room bookings.
• Prepare and format administrative documents, reports and presentations.
• Perform data entry with accuracy and maintain records/databases.
• Answer phone calls; direct enquiries and provide information as needed.
• Assist with office supplies, inventory, and front-desk duties as required.
• Liaise with internal teams and external parties to ensure smooth communication.

Skills

Organisational skills

Time-management

Communication skills

Independent worker

Tools

Microsoft Office

Job description

About the role

We are seeking a reliable and organised Admin Clerk to join the Administration & Office Support team at XING KIM SENG SDN. BHD. This is a full-time position based in Johor Bahru District, Johor. As an Admin Clerk, you will play a vital role in ensuring the smooth and efficient operation of our office. You will provide essential administrative support to various departments, managing documentation, correspondence, scheduling and general office operations. This position is fundamental to maintaining organisational efficiency and supporting the productivity of our wider teams.

What you’ll be doing

Manage and maintain comprehensive filing systems, both physical and digital, ensuring documents are organised and easily retrievable

Process incoming and outgoing correspondence, including emails, letters and packages, and distribute them to appropriate recipients

Provide support with scheduling and organisation of meetings, appointments and events, including diary management and room bookings

Prepare and format administrative documents, reports and presentations using appropriate office software

Perform data entry tasks accurately and efficiently, maintaining accurate records and databases

Answer and direct telephone enquiries, providing information or transferring calls as required

Assist with general office administration, including ordering office supplies and equipment, and tracking inventory

Support the reception area when required, greeting visitors and managing front-desk operations

Liaise with internal departments and external parties to facilitate smooth communication and coordination

Perform general administrative duties and provide ad-hoc support to assist colleagues across the organisation

What we’re looking for

Proven experience in an administrative role, preferably within an office environment

Strong organisational and time-management skills with the ability to prioritise multiple tasks effectively

Proficiency in Microsoft Office applications (Word, Excel, PowerPoint and Outlook)

Excellent written and verbal communication skills in English, with attention to detail and accuracy

Ability to work independently and as part of a team in a fast-paced environment

Professional approach to confidentiality and data handling

Knowledge of office management systems and procedures

A proactive attitude with a willingness to learn and develop new skills

Familiarity with telephone systems and reception duties is advantageous

What we offer

At XING KIM SENG SDN. BHD., we are committed to creating a supportive and professional workplace where employees can thrive. We offer competitive remuneration packages commensurate with experience and qualifications. You will have the opportunity to develop your administrative skills and grow within a stable organisation. We value our employees and foster a collaborative culture where contributions are recognised and appreciated. We provide a professional work environment with clear expectations and support for your career development within the administration and office support sector.

About us

XING KIM SENG SDN. BHD. is a dynamic and professional organisation committed to delivering quality services and maintaining operational excellence. We pride ourselves on fostering a respectful and inclusive workplace where professionalism and dedication are valued. Our team works collaboratively to achieve our business objectives whilst maintaining high standards of service and integrity. We are an employer that invests in our people and believes in creating a supportive environment where employees can contribute meaningfully to the organisation's success.

What can I earn as an Administration Clerk