Admin Assistant (Training & Business Development)

City University Malaysia; Petaling Jaya; On-site; MYR 24,000 - 36,000; Full time

Job summary

City University Malaysia is seeking an organized Admin Assistant to support day-to-day admin and operations of our corporate training business. This junior-friendly role welcomes fresh graduates and offers hands-on experience with BD and management teams.

You will handle quotations, training documents, records, scheduling, venues, and trainer coordination, while learning HRD Corp E-TRiS system under senior guidance to process client grants.

Qualifications

• Diploma or degree in business-related fields as a baseline for entry-level admin work.
• 0–2 years of experience; fresh graduates are welcome.
• Proficient in Microsoft Office, including Word and Excel.
• Strong organizational skills and keen attention to detail.
• Good communication skills in English and Bahasa Malaysia.

Responsibilities

• Provide day-to-day administrative support to the Business Development team.
• Draft and organize quotations, proposals, training agreements, and other documents.
• Maintain accurate training records and update internal databases for compliance.
• Coordinate messages between clients, trainers, and management.
• Organize training schedules, venues (physical or virtual), and attendance tracking.
• Prepare training modules, slide decks, and learning materials.
• Assist in sourcing and coordinating coaches and industry trainers.
• Learn HRD Corp E-TRiS system for client grant applications under senior guidance.

Skills

Organizational skills

Attention to detail

Communication skills (English & Bahasa

Education

Diploma or Degree in Business Administration, Human Resources, Management, or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Office

Job description

Admin Assistant (Training & Business Development)

We are seeking an organized, proactive, and detail-oriented Admin Assistant to support the day-to-day administration and operations of our corporate training business. This is a junior-friendly role that is open to fresh graduates. You will start primarily in a hands-on administrative role, working closely to assist our Business Development (BD) and management teams in the first few months. As you master the core administrative workflows, you will gain deeper exposure to training operations and learn specialized corporate compliance skills.

Key responsibilities

Provide day-to-day administrative support to the Business Development team to keep client workflows moving smoothly

Draft and organize quotations, proposals, training agreements, and other business documents

Maintain accurate training records, update internal databases, and manage paperwork for compliance and reporting

Serve as a point of contact, coordinating messages between clients, trainers, and internal management

Help organize training schedules, book physical or virtual venues, track participant attendance, and compile evaluation forms

Prepare, format, and organize training modules, slide decks, and learning materials

Assist in sourcing, scheduling, and communicating with coaches and industry trainers

Learn and assist with the HRD Corp E-TRiS system, helping process client grant applications and claims under senior guidance

About you

Diploma or Degree in Business Administration, Human Resources, Management, or any related field

0–2 years of experience; fresh graduates are welcome

Proficient in Microsoft Office (especially Word and Excel)

Strong organizational skills and an eye for detail

Good communication skills in English and Bahasa Malaysia

Eager to learn, hands-on, and comfortable assisting a fast-moving business team

Full, patient mentorship and guidance to help you transition into the corporate environment

A strong foundation in B2B corporate operations and project administration

Opportunity to learn highly marketable skills, such as HRD Corp E-TRiS system management

City University Malaysia is the gateway to a bright future for individuals who wish to acquire knowledge and unleash their potential to excel in the field of Science and Technology. We are making significant contributions to the development on our knowledge capital towards a sustainable future of the nation and the region. We are committed to be one of the leading centers of excellence in higher education and to be internationally recognized.

City University Malaysia is the gateway to a bright future for individuals who wish to acquire knowledge and unleash their potential to excel in the field of Science and Technology. We are making significant contributions to the development on our knowledge capital towards a sustainable future of the nation and the region. We are committed to be one of the leading centers of excellence in higher education and to be internationally recognized.