Junior Admin for Training & Business Development

City University Malaysia; Petaling Jaya; On-site; MYR 24,000 - 36,000; Full time

Job summary

City University Malaysia is seeking an organized Admin Assistant to support day-to-day admin and operations of our corporate training business. This junior-friendly role welcomes fresh graduates and offers hands-on experience with BD and management teams.

You will handle quotations, training documents, records, scheduling, venues, and trainer coordination, while learning HRD Corp E-TRiS system under senior guidance to process client grants.

Qualifications

• Diploma or degree in business-related fields as a baseline for entry-level admin work.
• 0–2 years of experience; fresh graduates are welcome.
• Proficient in Microsoft Office, including Word and Excel.
• Strong organizational skills and keen attention to detail.
• Good communication skills in English and Bahasa Malaysia.

Responsibilities

• Provide day-to-day administrative support to the Business Development team.
• Draft and organize quotations, proposals, training agreements, and other documents.
• Maintain accurate training records and update internal databases for compliance.
• Coordinate messages between clients, trainers, and management.
• Organize training schedules, venues (physical or virtual), and attendance tracking.
• Prepare training modules, slide decks, and learning materials.
• Assist in sourcing and coordinating coaches and industry trainers.
• Learn HRD Corp E-TRiS system for client grant applications under senior guidance.

Skills

Organizational skills

Attention to detail

Communication skills (English & Bahasa

Education

Diploma or Degree in Business Administration, Human Resources, Management, or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Office

Job description

City University Malaysia is seeking an organized Admin Assistant to support day-to-day admin and operations of our corporate training business. This junior-friendly role welcomes fresh graduates and offers hands-on experience with BD and management teams.

You will handle quotations, training documents, records, scheduling, venues, and trainer coordination, while learning HRD Corp E-TRiS system under senior guidance to process client grants.