Admin Assistant

Seafood Island Malaysia Sdn. Bhd.; Kuala Lumpur; On-site; MYR 28,000 - 50,000; Full time

Job summary

Seafood Island Malaysia Sdn. Bhd. is seeking an Administration Officer to handle order processing and day-to-day admin tasks in Kuala Lumpur.

You will receive orders via multiple channels, validate stock, and ensure accurate data entry. The role requires coordination with Sales, Warehouse, Purchasing and Delivery teams to keep orders on track. Responsibilities include preparing documents, generating invoices, and producing daily/weekly reports.

Qualifications

• Minimum 1 year of relevant administrative or order processing experience.
• Experience with AutoCount or UBS is an added advantage.
• Good computer and Microsoft Office skills.
• Good communication and coordination skills.

Responsibilities

• Receive and process customer orders via WhatsApp, phone and internal systems.
• Enter and update customer orders accurately in the system.
• Check stock availability before confirming orders.
• Liaise with Sales, Warehouse, Purchasing and Delivery teams.
• Prepare and print Sales Orders, Delivery Orders and Invoices.
• Follow up on pending orders and deliveries.
• Coordinate with relevant departments on stock or delivery issues.
• Inform customers of order changes, delays or cancellations.
• Prepare daily and weekly reports.
• Perform general administrative duties as required.

Skills

Communication

Coordination

Attention to detail

Independent work

Tools

AutoCount

UBS

Job description

Receive and process customer orders via WhatsApp, phone and internal systems

Enter and update customer orders accurately in the system

Check stock availability before confirming orders

Liaise with Sales, Warehouse, Purchasing and Delivery teams

Prepare and print Sales Orders, Delivery Orders and Invoices

Follow up on pending orders and deliveries

Coordinate with relevant departments on stock or delivery issues

Inform customers of order changes, delays or cancellations

Prepare daily and weekly reports

Perform general administrative duties as required

Requirements

Minimum 1 year of relevant administrative or order processing experience

Experience with AutoCount or UBS is an added advantage

Good computer and Microsoft Office skills

Good communication and coordination skills

Able to work independently and manage multiple tasks

Detail-oriented and responsible

FMCG Manufacturing 11-50 employees

Seafood Island Malaysia Sdn. Bhd is established in the year 2010. Originally, we are suppliers of seafood products for hotels, hospitals, restaurants around Klang Valley. In early 2020, we are deciding to produce frozen, marinated, and ready-to-eat foods under the brand of Mama Medan and committed to providing safe, halal, and authentic meals to all.

Our company is certified by ISO2200:2018, HACCP, GMP, MesTi and Halal.

Seafood Island Malaysia Sdn. Bhd is established in the year 2010. Originally, we are suppliers of seafood products for hotels, hospitals, restaurants around Klang Valley. In early 2020, we are deciding to produce frozen, marinated, and ready-to-eat foods under the brand of Mama Medan and committed to providing safe, halal, and authentic meals to all.

Our company is certified by ISO2200:2018, HACCP, GMP, MesTi and Halal.

What can I earn as an Administration Officer