ADMIN ASSISTANT

Safa Global Holdings Sdn Bhd; Seberang Perai; On-site; MYR 33,000 - 47,000; Part time

Job summary

Jora Malaysia is offering a 6-month contract role focused on recon car import and delivery operations. The role covers administrative duties, documentation for BL and AP, and collaboration with forwarders, customs agents, and insurers to ensure smooth vehicle flow from port to delivery.

The candidate should have a Diploma in Business Administration or Logistics, with experience in recon cars and knowledge of BL/AP procedures, plus proficiency in MS Office and strong coordination skills.

Qualifications

• Diploma or equivalent in Business Administration, Logistics or related field.
• Experience in recon car industry with knowledge of BL, AP and import procedures.
• Familiar with vehicle registration, insurance renewal and inspection arrangements.

Responsibilities

• Assist in overall operations and administrative activities related to recon car import and delivery processes.
• Handle documentation for BL, AP applications and other import-related paperwork.
• Coordinate with forwarders, customs agents and insurers to ensure smooth vehicle handling from port to delivery.

Skills

Diploma in Admin

Logistics experience

BL/AP knowledge

Documentation handling

Office software

Communication skills

Education

Diploma or equivalent in Business Admin/Logistics

Tools

Microsoft Office

Automotive systems

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Employment Type : 6 MONTHS CONTRACT BASIC

Job Responsibilities :

• Assist in the overall operations and administrative activities related to recon car import and delivery processes.
• Handle documentation for Bill of Lading (BL), Approved Permit (AP) applications, and other import-related paperwork.
• Liaise and coordinate with forwarders, customs agents, and insurance companies to ensure smooth handling of vehicles from port arrival to delivery.
• Manage the vehicle registration process, including road tax, insurance, and JPJ submissions.
• Arrange vehicle inspection appointments and ensure all inspection requirements are completed accurately and on time.
• Maintain proper record-keeping of all import and registration documents.
• Support daily operational tasks such as vehicle movement coordination, document filing, and report preparation.
• Communicate and coordinate effectively with internal departments such as sales, admin, and accounts to ensure workflow efficiency.
• Perform other duties as assigned by management to support overall business operations.

Job Requirements :

• Possess at least a Diploma or equivalent qualification in Business Administration, Logistics, or related field.
• Experience in recon car industry is required, with knowledge of BL, AP, and import procedures.
• Familiar with vehicle registration, insurance renewal, and inspection arrangements.
• Good communication and coordination skills with attention to detail.
• Able to work independently, multitask, and meet tight deadlines.
• Proficient in Microsoft Office , automotive system and documentation handling.
• Responsible, disciplined, and proactive in problem-solving.