Admin & General Affairs Executive

BYD Automotive; Subang Jaya; On-site; MYR 39,000 - 61,000; Full time

Job summary

BYD Automotive seeks an Office Administrator to manage daily administration, facilities and general affairs. You will coordinate maintenance, security, parking and workplace services, while handling vendor management and payment follow-ups.

The role requires a diploma or degree in business administration or related field, 2–5 years in office operations, and strong MS Office skills. Travel may be required for business visits and events.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Management or a related field.
• 2-5 years of relevant experience in administration, general affairs, facilities or office operations.
• Experience in an MNC, automotive or manufacturing environment is an advantage.
• Good coordination, vendor management and organizational skills.
• Proficient in Microsoft Office, particularly Excel, Word and PowerPoint.
• Good communication skills and able to work independently and manage multiple priorities.
• Willing to travel when required for business, site visits or events.

Responsibilities

• Manage daily office administration, facilities and general affairs activities.
• Coordinate office maintenance, cleaning, security, parking, access cards and workplace services.
• Manage vendors and service providers, including quotations, coordination and payment follow-up.
• Prepare purchase requests, POs and supporting documents for GA expenses.
• Maintain records of contracts, invoices, assets and other administrative documents.
• Liaise with building management, landlords, authorities and external parties when required.
• Provide administrative support to management and other departments.
• Perform other duties and ad-hoc assignments as required.

Skills

Vendor management

Coordination

Organizational skills

Microsoft Office

Communication skills

Education

Diploma or Bachelor's Degree in Business Administration, Management or a related field

Tools

Excel

Word

PowerPoint

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Manage daily office administration, facilities and general affairs activities.

Coordinate office maintenance, cleaning, security, parking, access cards and workplace services.

Manage vendors and service providers, including quotations, coordination and payment follow-up.

Manage office supplies, equipment, company vehicles and company assets.

Coordinate business travel, accommodation, transportation and arrangements for management and international visitors.

Support office relocation, renovation, events and workplace projects.

Coordinate relevant licences, permits, registrations and administrative documentation.

Prepare purchase requests, POs and supporting documents for GA expenses.

Maintain records of contracts, invoices, assets and other administrative documents.

Liaise with building management, landlords, authorities and external parties when required.

Provide administrative support to management and other departments.

Perform other duties and ad-hoc assignments as required.

Requirements

• Diploma or Bachelor's Degree in Business Administration, Management or a related field.
• 2-5 years of relevant experience in administration, general affairs, facilities or office operations.
• Experience in an MNC, automotive or manufacturing environment is an advantage.
• Good coordination, vendor management and organizational skills.
• Proficient in Microsoft Office, particularly Excel, Word and PowerPoint.
• Good communication skills and able to work independently and manage multiple priorities.
• Willing to travel when required for business, site visits or events.