Admin Assistant

GOH BROTHERS MOTOR (DIDI) SDN. BHD; Seberang Perai; On-site; MYR 33,000 - 56,000; Full time

Job summary

Jora Malaysia is seeking an organized administrative assistant to support daily operations in Penang. You will manage stock movement, vehicle allocations, and parts inventory while handling Proton vehicle registration documents and inter-branch transfers.

Ideal candidates have 1–2 years in administrative or inventory roles, are proficient with Microsoft Office, and can work both independently and as part of a team. Strong organizational and multitasking skills are essential.

Qualifications

• Diploma in Business Administration, Logistics, or related field.
• 1–2 years of experience in administrative or inventory-related roles, preferably automotive.
• Proficient in Microsoft Office and standard office tools.
• Able to work independently and in a team.
• Strong organizational and time-management skills.

Responsibilities

• Assist superior in daily administrative tasks.
• Prepare, update, and maintain stock movement, vehicle allocation, and parts inventory records.
• Handle Proton vehicle registration, delivery orders, and inter-branch transfers documents.
• Coordinate with other departments to ensure accurate record keeping and timely updates.
• Monitor stock levels and prepare reports on incoming/outgoing vehicles or parts.
• Maintain filing systems and ensure records are audit-ready.
• Assist in monthly inventory and admin reports for management.
• Support manager in ensuring compliance with Proton Group policies and procedures.
• Perform other duties as assigned.

Skills

Organizational skills

Multitasking

Teamwork/collaboration

Education

Diploma in Business Administration/Logistics

Tools

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Assist superior in daily administrative tasks.

Prepare, update, and maintain records of stock movement, vehicle allocation, and parts inventory.

Handle documentation related to Proton vehicle registration, delivery orders, and transfer between branches.

Coordinate with others departments to ensure accurate record keeping and timely updates.

Monitor stock levels and prepare reports on incoming and outgoing vehicles or parts.

Maintain filing systems, correspondence, and ensure all records are properly documented for audit purposes.

Assist in preparing monthly inventory and administrative reports for management review.

Support the manager in ensuring compliance with Proton Group’s operational policies and procedures.

Perform other duties as assigned by superior.

Requirements:

Diploma in Business Administration, Logistics, or related field.

At least 1–2 years of working experience in administrative or inventory-related roles, preferably in the automotive industry.

Proficient in Microsoft Office.

Able to work independently and as part of a team.

Strong organizational, multitasking, and time-management skills