Admin Assistant

Ikatan Gemajaya; Selangor; On-site; MYR 39,000 - 56,000; Full time

Job summary

Ikatan Gemajaya is seeking an Admin Assistant to support day-to-day operations in the construction sector. The role involves handling office documentation, data entry, and project-related support, with liaising across suppliers, clients, and internal teams.

The ideal candidate holds a diploma in a related field, is proficient in Microsoft Office, and demonstrates strong communication, organisational, and independent work skills in a fast-paced environment.

Qualifications

• Diploma in Business Administration, Management, Accounting or related field.
• Basic knowledge of Microsoft Office (Word, Excel, Outlook).
• Good communication and interpersonal skills.
• Well-organised, detail-oriented and responsible.
• Able to work independently and manage multiple tasks.
• Willing to learn and able to work in a fast-paced environment.
• Prior experience in administration or construction industry is an added advantage.

Responsibilities

• Handle day-to-day administrative tasks and office documentation.
• Prepare and maintain documents such as quotations, purchase orders, delivery orders, invoices and correspondence.
• Perform data entry and maintain proper filing and records.
• Assist in preparing documents and reports for ongoing construction projects.
• Liaise with suppliers, subcontractors, clients and internal departments when required.
• Assist in monitoring and maintaining project-related documentation.
• Handle incoming calls, emails and general enquiries.
• Assist the Accounts and HR department with administrative matters when required.
• Perform other administrative duties assigned by the management.

Skills

Communication skills

Interpersonal skills

Organisational skills

Time management

Independent work

Education

Diploma in Business Administration/Management/Accounting

Tools

Microsoft Office

Job description

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An Admin Assistant role in the construction industry, responsible for managing day-to-day administrative tasks, office documentation, and project-related support.

Key responsibilities

Handle day-to-day administrative tasks and office documentation

Prepare and maintain documents such as quotations, purchase orders, delivery orders, invoices and correspondence

Perform data entry and maintain proper filing and records

Assist in preparing documents and reports for ongoing construction projects

Liaise with suppliers, subcontractors, clients and internal departments when required

Assist in monitoring and maintaining project-related documentation

Handle incoming calls, emails and general enquiries

Assist the Accounts and HR department with administrative matters when required

Perform other administrative duties assigned by the management

About you

Minimum Diploma in Business Administration, Management, Accounting or related field

Basic knowledge of Microsoft Office (Word, Excel, Outlook)

Good communication and interpersonal skills

Well-organised, detail-oriented and responsible

Able to work independently and manage multiple tasks

Willing to learn and able to work in a fast-paced environment

Previous experience in administration or construction industry is an added advantage