ADMIN ASSISTANT

Liberty Walk Kuala Lumpur; Kuala Lumpur; On-site; MYR 39,000 - 58,000; Full time

Job summary

Liberty Walk Kuala Lumpur is seeking an Administrative Assistant to support daily operations across procurement, inventory, and HR functions. You will balance office management with hands-on process support in a fast-paced automotive retail environment.

The role requires 1–3 years in administrative or procurement support, good Mandarin, English and Bahasa Malaysia communication, and proficiency in Microsoft Office. On-site at Jalan Kenanga, KL.

Qualifications

• Diploma or higher in business/office administration.
• 1–3 years in admin, clerical or procurement support.
• Automotive or retail exposure is a plus.
• Proficiency in MS Office; familiar with inventory/accounting software.

Responsibilities

• Procurement & inventory support: raise PR/PO, monitor stock, coordinate shipments.
• General office administration: facilities, stationery, pantry, equipment, mail, inquiries.
• Finance & compliance support: process invoices, staff claims, basic audits docs.
• HR & operations coordination: onboarding docs, attendance, leave, event support.

Skills

Organizational skills

Multitasking

Professional communication

Education

Diploma in Business Administration

Diploma in Office Management

Tools

Microsoft Office

SQL

Dynamod

POS systems

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

The Administrative Assistant ensures the efficient daily operation of the company by balancing general office management with operational support for procurement, inventory tracking, and human resources.

Role Overview

The Administrative Assistant ensures the efficient daily operation of the company by balancing general office management with operational support for procurement, inventory tracking, and human resources.

Key Responsibilities

• Procurement & Inventory Support:
  • Assist in purchasing activities, including raising Purchase Requisitions (PR) and Purchase Orders (PO).
  • Monitor stock levels and assist in periodic physical inventory/asset checks to prevent shrinkage of high-value automotive parts.
  • Coordinate with vendors and logistics providers to track incoming shipments of imported goods.
• General Office Administration:
  • Manage day-to-day office facilities, including stationery supplies, pantry replenishment, and equipment maintenance.
  • Handle incoming correspondence, phone inquiries, and courier services.
• Finance & Compliance Support:
  • Support the finance team by organizing invoices, tracking staff claims, and preparing basic documentation for audits.
  • Assist in maintaining accurate digital and physical filing systems for company records.
• HR & Operations Coordination:
  • Assist with basic HR administrative tasks such as employee onboarding documentation, attendance tracking, and leave management.
  • Provide ad-hoc support for company events, such as car meetups or product launches.

Requirements & Qualifications

• Education: Minimum Diploma in Business Administration, Office Management, or a related field (SPM holders with relevant experience may also be considered).
• Experience: 1-3 years of experience in an administrative, clerical, or procurement support role. Exposure to the automotive or retail industry is a distinct advantage.
• Technical Skills:
  • Proficiency in Microsoft Office (Excel for inventory tracking, Word for memos/reports).
  • Familiarity with basic accounting or inventory software (e.g., SQL, Dynamod, or POS systems).
  • Soft Skills: Strong organizational skills, ability to multitask in a fast-paced environment, and professional communication skills in Mandarin, English and Bahasa Malaysia to effectively communicate with our diverse client base and stakeholders.

Office Location : Jalan Kenanga, KL. (Nearby Lalaport Mall, accessible by LRT)