Admin Assistant

MSI Academy; Johor Bahru; On-site; MYR 30,000 - 41,000; Full time

Job summary

MSI Academy in Johor Bahru, Johor is seeking an experienced Admin Assistant to support our busy academy with day-to-day administrative tasks. This full-time role involves filing, correspondence, scheduling, data entry, and front-desk duties to ensure smooth operations.

We require strong English and Bahasa Malaysia, excellent organisation, attention to detail, and proficiency in Microsoft Office. A proactive, professional approach and ability to work well both independently and in a team are

Qualifications

• Experience in an administrative or office support role, preferably in education or corporate settings.
• Excellent organisational skills with ability to manage multiple tasks and priorities.
• Strong written and verbal communication in English and Bahasa Malaysia.
• Proficiency in Microsoft Office Suite and data entry with attention to detail.

Responsibilities

• Managing and organising office files, documents, and records in a systematic and secure manner
• Handling incoming and outgoing correspondence, including emails, letters, and packages
• Scheduling and coordinating meetings, appointments, and events for staff and management
• Providing general administrative support to various departments within the academy
• Maintaining office supplies inventory and ordering materials as needed
• Answering phones and greeting visitors in a professional and courteous manner
• Assisting with data entry, record keeping, and database management
• Supporting the preparation of reports, presentations, and documentation
• Coordinating with external vendors and service providers
• Contributing to the maintenance of a clean, organised, and welcoming office environment

Skills

Organisation

Multitasking

Communication

Confidentiality

Teamwork

English

Bahasa Malaysia

Tools

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are seeking a dynamic and organised Admin Assistant to join our team in Johor Bahru, Johor. This is a full-time position that plays a vital role in supporting the smooth operation of our academy. As an Admin Assistant, you will be the backbone of our administrative operations, ensuring that all office functions run efficiently and effectively. You will work closely with various departments to provide essential support services that enable our team to focus on delivering quality education and services to our students and stakeholders.

Key responsibilities

• Managing and organising office files, documents, and records in a systematic and secure manner
• Handling incoming and outgoing correspondence, including emails, letters, and packages
• Scheduling and coordinating meetings, appointments, and events for staff and management
• Providing general administrative support to various departments within the academy
• Maintaining office supplies inventory and ordering materials as needed
• Answering phones and greeting visitors in a professional and courteous manner
• Assisting with data entry, record keeping, and database management
• Supporting the preparation of reports, presentations, and documentation
• Coordinating with external vendors and service providers
• Contributing to the maintenance of a clean, organised, and welcoming office environment

What we’re looking for

• Proven experience in an administrative or office support role, preferably within an educational institution or corporate environment
• Excellent organisational skills with the ability to manage multiple tasks and priorities effectively
• Strong written and verbal communication skills in English and Bahasa Malaysia
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Attention to detail and accuracy in all administrative tasks
• Ability to maintain confidentiality and handle sensitive information professionally
• A proactive approach with the ability to work independently as well as collaboratively within a team
• Strong customer service orientation and professional interpersonal skills
• Flexibility and adaptability in a fast-paced work environment
• Familiarity with office management systems and scheduling software is advantageous

What we offer

We are committed to creating a supportive and inclusive workplace where our employees can thrive. We offer competitive remuneration packages commensurate with experience and qualifications. Our benefits include opportunities for professional development and training to enhance your skills and career progression. We foster a collaborative and friendly work culture that values teamwork, innovation, and continuous improvement. We also provide a comprehensive working environment with modern facilities and resources to support your success in this role.

About us

We are leading educational institution committed to delivering excellence in education and training. We are dedicated to fostering an environment where students can develop their academic and personal skills whilst being supported by a dedicated team of professionals. Our academy is built on a foundation of integrity, professionalism, and a passion for education. We pride ourselves on creating a positive impact in the community and providing quality programmes that prepare individuals for success in their future endeavours.