Senior Admin Executive

City University Malaysia; Selangor; On-site; MYR 42,000 - 68,000; Full time

Job summary

City University Malaysia is seeking a highly organized Senior Admin Executive to support daily administrative operations and cross-departmental needs. The role involves handling communications, filing, and records management, while coordinating with vendors and assisting with onboarding and attendance tracking.

Ideal candidates will have a Master’s degree and proven experience in office administration, with strong MS Office skills and impeccable attention to detail.

Qualifications

• Masters level degree in a related field.
• Experience as Admin Executive or similar role.
• Strong organizational and multitasking abilities.

Responsibilities

• Manage daily office operations and administrative tasks.
• Handle correspondence, emails, phone calls, and document filing.
• Maintain office supplies inventory and coordinate with vendors.
• Schedule meetings, prepare agendas, and record minutes.
• Support HR activities such as onboarding, attendance tracking, and leave records.
• Prepare reports, presentations, and documentation as required.
• Maintain employee records and confidential files.
• Coordinate travel arrangements and logistics when needed.
• Assist management with ad-hoc administrative tasks.
• Ensure compliance with company policies and procedures.
• Assist with audits and accreditation processes (MQA, ISO 9001:2015).

Skills

Organizational Skills

Multitasking

Communication

Teamwork

Problem-solving

Attention to detail

Education

Master's Degree in Business Administration / Education Management / Public Administration

Tools

MS Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are seeking a highly organized and proactive Senior Admin Executive to support day-to-day administrative operations. The ideal candidate will ensure smooth office functioning, provide administrative support to various departments, and help maintain efficient internal processes.

Key Responsibilities

• Manage daily office operations and administrative tasks
• Handle correspondence, emails, phone calls, and document filing
• Maintain office supplies inventory and coordinate with vendors
• Schedule meetings, prepare agendas, and record minutes
• Support HR activities such as onboarding, attendance tracking, and leave records
• Prepare reports, presentations, and documentation as required
• Maintain employee records and confidential files
• Coordinate travel arrangements and logistics when needed
• Assist management with ad-hoc administrative tasks
• Ensure compliance with company policies and procedures
• Audit & Accreditation: Assist in academic visits and audits (e.g., MQA, Professional Bodies, ISO 9001:2015). This includes preparing necessary statistics, documentation, and reports.

Requirements & Qualifications

• Education: Master’s Degree in Business Administration, Education Management, Public Administration, or a related field
• Proven experience as an Admin Executive or similar role
• Strong organizational and multitasking skills
• Excellent verbal and written communication abilities
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
• Attention to detail with good problem-solving skills
• Ability to work independently and as part of a team

Preferred Skills

• Experience with office management systems
• Basic HR or accounting knowledge is an added advantage
• Positive attitude with a professional demeanor
• Strong proficiency in report writing and documentation.
• Familiarity with MQA standards and ISO 9001:2015 processes is an advantage.
• High level of integrity and ability to handle confidential academic records.
• Attributes: Proactive, organized, and able to work under pressure to meet audit deadlines