Admin Assistant (Batu Pahat)

See Yong & Sons; Parit Yaani; On-site; MYR 33,000 - 47,000; Full time

Benefits offered by this job

EPF

EIS

SOCSO

Training Provided

Job summary

Jora Malaysia is seeking a responsible and detail-oriented Admin Assistant to support daily office operations. This role welcomes individuals eager to learn and grow in administration.

You will manage documentation, filing, and records; prepare documents, reports, and correspondence; and coordinate with government departments and external parties. Proficiency in Microsoft Office (Word & Excel) and fluency in Bahasa Malaysia and English are required; Mandarin speakers are preferred.

Qualifications

• 2–3 years of related experience or fresh graduates encouraged to apply.
• Experience in handling documentation, government-related matters, or liaising with authorities is an added advantage.
• Familiar with administrative procedures, document preparation, and record management.
• Able to use Microsoft Word & Excel.

Responsibilities

• Manage and maintain proper documentation, filing systems, and company records.
• Prepare, organize, and update administrative documents, reports, forms, and correspondence.
• Handle submission, renewal, and follow-up of documents with relevant authorities, government agencies, and external parties when required.
• Liaise with government departments, authorities, and external parties for administrative matters.
• Ensure timely follow-up on licenses, permits, certificates, and other company-related documentation.
• Assist in coordinating office administrative matters and ensure smooth daily operations.
• Maintain proper records of company documents, agreements, invoices, and other administrative files.
• Assist in preparing documents for audits, inspections, and regulatory requirements.
• Handle incoming calls, emails, and general administrative enquiries.
• Support management with administrative reports, documentation, and ad-hoc assignments as required.

Skills

Attention to detail

Communication

Teamwork

Independent worker

Willing to learn

Tools

Microsoft Word

Microsoft Excel

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are looking for a responsible and detail-oriented Admin Assistant to assist in daily office administrative operations. This position is welcome those who are eager to learn and grow in administration fields.

Requirement

About the role

We are looking for a responsible and detail-oriented Admin Assistant to assist in daily office administrative operations. This position is welcome those who are eager to learn and grow in administration fields.

Responsibility

Key responsibilities

• Manage and maintain proper documentation, filing systems, and company records.
• Prepare, organize, and update administrative documents, reports, forms, and correspondence.
• Handle submission, renewal, and follow-up of documents with relevant authorities, government agencies, and external parties when required.
• Liaise with government departments, authorities, and external parties for administrative matters.
• Ensure timely follow-up on licenses, permits, certificates, and other company-related documentation.
• Assist in coordinating office administrative matters and ensure smooth daily operations.
• Maintain proper records of company documents, agreements, invoices, and other administrative files.
• Assist in preparing documents for audits, inspections, and regulatory requirements.
• Handle incoming calls, emails, and general administrative enquiries.
• Support management with administrative reports, documentation, and ad-hoc assignments as required.

Qualifications

• At least 2-3 years of related experience. Fresh graduates are encouraged to apply
• Experience in handling documentation, government-related matters, or liaising with authorities is an added advantage.
• Familiar with administrative procedures, document preparation, and record management.
• Able to use Microsoft Office Word & Excel.
• Responsible, willing to learn, and attention to detail.
• Able to work independently and as part of a team.
• Able to communicate in Bahasa Malaysia and English.
• Mandarin-speaking candidates are preferred (to liaise with Mandarin-speaking customers/suppliers).

Benefits

• EPF
• EIS
• SOCSO
• Training Provided