Admin and Purchasing Executive

ZHAO YANG GEOTECHNIC SDN. BHD.; Kuala Lumpur; On-site; MYR 36,000 - 54,000; Full time

Benefits offered by this job

Medical benefits

Job summary

ZHAO YANG GEOTECHNIC SDN. BHD. in Kuala Lumpur is seeking an Admin and Purchasing Executive to support administrative and procurement functions.

This full-time role involves handling daily admin tasks and coordinating purchasing activities to ensure timely delivery of goods and services. You will liaise with suppliers, maintain records, assist in invoicing and reporting, and work with finance and operations.

Qualifications

• Proven experience in an administrative or office support role, ideally within a purchasing or procurement environment.
• Strong organisational skills to manage multiple tasks and priorities effectively.
• Excellent written and verbal communication in English; Malay language is advantageous.
• Proficiency with Microsoft Office Suite and experience with accounting or ERP systems.
• Diploma or equivalent in Administration or Business preferred.

Responsibilities

• Manage day-to-day administrative tasks and duties.
• Coordinate and process purchase orders in line with policies.
• Liaise with suppliers to negotiate terms and delivery schedules.
• Maintain procurement records and monitor inventory levels.
• Prepare and process invoices and payment documentation.
• Support finance and operations with reporting.
• Assist in organizing meetings and events.
• Maintain confidentiality and handle sensitive information.
• Perform general office duties and ad hoc tasks as required.

Skills

Administrative experience

Organisational skills

English proficiency

Malay language advantageous

Communication skills

Education

Diploma in Administration or Business

Tools

Microsoft Office Suite

ERP systems / accounting software

Job description

About the Role

Admin and Purchasing Executive to join ZHAO YANG GEOTECHNIC SDN. BHD. in Kuala Lumpur. This is a full-time position that plays a vital role in supporting the smooth operation of our administrative and procurement functions. You will be responsible for managing administrative tasks whilst coordinating purchasing activities to ensure efficient delivery of goods and services to the organisation. This role is essential to maintaining operational excellence and supporting the wider business objectives of the company.

Key Responsibilities

• Manage day-to-day administrative tasks including scheduling, correspondence, filing and record-keeping
• Coordinate and process purchase orders, ensuring accuracy and compliance with company policies
• Liaise with suppliers and vendors to negotiate terms, pricing and delivery schedules
• Maintain procurement records and monitor inventory levels to support operational needs
• Prepare and process invoices, receipts and payment documentation
• Support the finance and operations teams with administrative requirements and reporting
• Assist in organising meetings, events and team activities
• Maintain confidentiality and handle sensitive information with professionalism
• Perform general office duties and ad hoc tasks as required to support business operations

What We're Looking For

• Proven experience in an administrative or office support role, ideally within a purchasing or procurement environment
• Strong organisational skills with the ability to manage multiple tasks and priorities effectively
• Excellent written and verbal communication skills in English; proficiency in Malay is advantageous
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and experience with accounting or ERP systems
• Attention to detail and accuracy in all documentation and data entry tasks
• Professional demeanour with the ability to work collaboratively with cross-functional teams
• Basic knowledge of purchasing procedures and supplier management is preferred
• Ability to maintain confidentiality and handle sensitive information responsibly
• A diploma or equivalent qualification in Administration, Business or a related field is preferred

What We Offer

• Competitive salary package commensurate with experience and qualifications
• Full-time employment with job security and stability
• Supportive and collaborative working environment with opportunities to develop your skills
• Career progression opportunities within an established and growing organisation
• Access to staff benefits including statutory entitlements and other company benefits
• Inclusive workplace culture that values professional development and employee wellbeing

About Us

ZHAO YANG GEOTECHNIC SDN. BHD. is a professional organisation committed to delivering high-quality services and solutions. We pride ourselves on maintaining strong operational standards and fostering a collaborative workplace where employees are valued and supported. Our team is dedicated to excellence and continuous improvement, and we seek individuals who share these values and are eager to contribute to our ongoing success.

We are committed to achieve the QEHS Policy set by our top management are: Providing quality geotechnical engineering services Prevention of injury and ill health Keeping customer satisfied with timely response Maintaining an accident-free record, and Compliance to applicable legal regulatory requirements Offering innovative and cost-effective solutions

Perks and Benefits

Medical Miscellaneous allowance Attrative remuneration (Depending on individual pa