Admin / Administrative Assistant

Guan How Superbike (M) Sdn Bhd; Ipoh; On-site; MYR 28,000 - 42,000; Full time

Job summary

Guan How Superbike (M) Sdn Bhd in Ipoh is seeking a responsible Admin to join our team. This role focuses on handling daily documentation, invoicing, and processing motorcycle loan applications with banks and finance companies.

You will maintain proper filing, support warranty submissions, perform data entry, and coordinate with sales and service departments. Fresh graduates are welcome to apply; working hours are Tue-Sun, 10:00 AM to 7:00 PM, with Monday off.

Qualifications

• Basic computer skills including Microsoft Word and Excel.
• Good attention to detail and accuracy.
• Responsible and careful when handling customer documents and information.
• Organised and able to manage multiple applications/documents.
• Able to follow up on pending matters without constant supervision.

Responsibilities

• Handle daily administrative work and documentation.
• Prepare and issue invoices and receipts accurately.
• Prepare and submit customer motorcycle loan applications to banks/finance companies.
• Check and ensure required loan documents are complete before submission.
• Follow up on loan application status and update the sales team accordingly.
• Organise and maintain proper filing of customer, sales and service documents.
• Prepare and submit motorcycle warranty claims and supporting documents.
• Follow up on warranty submissions and maintain proper records.
• Perform data entry and update relevant company systems/records.
• Coordinate with sales, service and other departments when necessary.

Skills

Microsoft Word

Microsoft Excel

Attention to detail

Organization

Communication

Teamwork

Tools

Microsoft Word

Microsoft Excel

Job description

We are looking for a responsible, organised and detail-oriented Admin to join our team. This role involves handling daily documentation, customer loan applications, invoicing, receipts and motorcycle warranty submissions.

Key responsibilities

Handle daily administrative work and documentation

Prepare and issue invoices and receipts accurately

Prepare and submit customer motorcycle loan applications to relevant banks/finance companies

Check and ensure required loan documents are complete before submission

Follow up on loan application status and update the sales team accordingly

Organise and maintain proper filing of customer, sales and service documents

Prepare and submit motorcycle warranty claims and supporting documents

Follow up on warranty submissions and maintain proper records

Perform data entry and update relevant company systems/records

Coordinate with sales, service and other departments when necessary

About you

Basic computer skills, including Microsoft Word and Excel

Good attention to detail and accuracy

Responsible and careful when handling customer documents and information

Organised and able to manage multiple applications/documents

Able to follow up on pending matters without constant supervision

Good communication and teamwork skills

Previous admin, loan processing or automotive/motorcycle industry experience is an advantage

Fresh graduates are welcome to apply

Working hour are from
Tuesday to Sunday : 10.00AM - 7.00PM.
Monday Off-Day
Sunday : 10.00 AM - 6.00PM