ADMIN & ACCOUNT EXECUTIVE
Urban Designs Studio Sdn Bhd
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Job summary
Urban Designs Studio Sdn Bhd in Kuala Lumpur is seeking an Accounts and Administration Executive to support both financial and operational functions. You will handle daily bookkeeping, invoicing, AR/AP, bank reconciliations and assist with monthly accounts and reports, while also managing general office administration and documentation.
Candidates should have a Diploma/Degree in Accounting or related field, 1–3 years of experience, and proficiency in Excel/Word.
Qualifications
- Diploma or degree in accounting or related field is required.
- Fresh graduates with solid accounting knowledge are welcome.
- Proficiency in Excel and Word is expected.
- Experience with SQL Accounting or similar software is advantageous.
- Good command of English and Bahasa Malaysia; Mandarin is a plus.
Responsibilities
- Handle daily accounting and basic bookkeeping tasks.
- Prepare invoices, quotations, payment vouchers, receipts and other accounting documents.
- Monitor accounts receivable and accounts payable; follow up on outstanding payments.
- Process supplier and subcontractor invoices and payments; maintain records.
- Perform bank reconciliations and assist in monthly accounts and reports.
- Liaise with external accountants, auditors, and tax agent as needed.
- Assist SST, e-Invoice and relevant documentation.
- Handle general office administration and filing.
- Coordinate with project teams, suppliers and subcontractors for documentation.
Skills
Education
Tools
Job description
This role combines accounting and administration responsibilities, supporting the financial and operational functions of the organisation.
Handle daily accounting and basic bookkeeping matters.
Prepare invoices, quotations, payment vouchers, receipts and other accounting documents.
Monitor accounts receivable and accounts payable.
Follow up with clients on outstanding payments.
Process supplier and subcontractor invoices and payments.
Maintain proper filing of invoices, receipts, claims and payment records.
Perform bank reconciliation and update accounting records.
Assist in preparing monthly accounts and financial reports.
Liaise with external accountant, auditor, tax agent and company secretary when required.
Assist with SST, e-Invoice and other accounting documentation where applicable.
Handle general office administration and documentation.
Maintain proper filing and company records.
Prepare letters, forms, reports and other documents.
Manage staff claims.
Coordinate office supplies and general office requirements.
Assist management with day-to-day administrative matters.
Coordinate with project teams, suppliers and subcontractors for documentation.
Maintain project-related records including invoices and payment documents.
Perform other administrative duties assigned by management.
Diploma/Degree in Accounting, Finance, Business Administration or related field.
Preferably 1–3 years of relevant working experience.
Fresh graduates with good accounting knowledge are also encouraged to apply.
Familiar with Microsoft Excel, Word and accounting software.
Knowledge of SQL Accounting will be an advantage.
Basic understanding of Malaysia e-Invoice and SST will be an advantage.
Able to communicate in English and Bahasa Malaysia.
Mandarin communication ability will be an added advantage.
Well-organised, responsible and able to work independently.
Good attention to detail, especially when handling accounts and payments.
- Which of the following statements best describes your right to work in Malaysia?
- What's your expected monthly basic salary?
- How many years' experience do you have as an Accounts and Administration Executive?
- Which of the following types of qualifications do you have?
- How would you rate your Bahasa Malaysia language skills?
Hirer responsiveness Salary match Number of applicants
With a plethora of industry-recognized awards under our belt, Urban Designs Studio Sdn Bhd has left an impressionable mark as one of Kuala Lumpur’s top commercial interior design planning and consulting firms.
With not just exquisite and professional workmanship, we are passionate and determined to bring innovative designs and solutions to life, thus marking us as a leading force in the industry for the past 15 years.
Bringing together personality and design, take your dreams to new heights with timeless designs that reflect you. Transforming houses to homes, workspaces to joy‑spaces, and businesses to brands, these designs will spark more than just unlimited creativity, warmth, and development.
Since 2003, Urban Designs Studio Sdn. Bhd., formerly known as Uspace Interior Design, has solidified its place as one of the elite commercial interior design planning and consulting firms currently operating in Kuala Lumpur. In 2015, our co‑founder and CEO Ben Gan successfully clinched the Most Promising Award at the Asia Pacific Entrepreneurship Awards, representing Urban Designs Studio Sdn. Bhd.
Designing Your Best Life
Urban Designs Studio is all about being unique and improving the world one design at a time. Our main goals are to lead Malaysia’s local design scene, as well as present ourselves as one of Malaysia’s Top 5 Commercial Interior Design and Renovation Firms through:
Consistent and excellent achievements in our operations.
Creating an everybody‑friendly business that preserves the well‑being of the world and its people, and the employment and nurturing of a home team that’s filled with passion, diversity, and a drive for excellence.
Paving the way forward, one design at a time, to become Malaysia’s premier interior design firm.
With a plethora of industry‑recognized awards under our belt, Urban Designs Studio Sdn Bhd has left an impressionable mark as one of Kuala Lumpur’s top commercial interior design planning and consulting firms.
With not just exquisite and professional workmanship, we are passionate and determined to bring innovative designs and solutions to life, thus marking us as a leading force in the industry for the past 15 years.
Bringing together personality and design, take your dreams to new heights with timeless designs that reflect you. Transforming houses to homes, workspaces to joy‑spaces, and businesses to brands, these designs will spark more than just unlimited creativity, warmth, and development.
Since 2003, Urban Designs Studio Sdn. Bhd., formerly known as Uspace Interior Design, has solidified its place as one of the elite commercial interior design planning and consulting firms currently operating in Kuala Lumpur. In 2015, our co‑founder and CEO Ben Gan successfully clinched the Most Promising Award at the Asia Pacific Entrepreneurship Awards, representing Urban Designs Studio Sdn. Bhd.
Designing Your Best Life
Urban Designs Studio is all about being unique and improving the world one design at a time. Our main goals are to lead Malaysia’s local design scene, as well as present ourselves as one of Malaysia’s Top 5 Commercial Interior Design and Renovation Firms through:
Consistent and excellent achievements in our operations.
Creating an everybody‑friendly business that preserves the well‑being of the world and its people, and the employment and nurturing of a home team that’s filled with passion, diversity, and a drive for excellence.
Paving the way forward, one design at a time, to become Malaysia’s premier interior design firm.
What can I earn as an Accounts and Administration Executive
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