Admin

Teh Wen Pei; Penang; On-site; MYR 28,000 - 45,000; Full time

Job summary

Allstar Advisory SDN BHD is seeking a detail-oriented Admin to join our Bandar Perda, Penang team on a full-time basis. This role is pivotal to our operations, supporting sales and client-facing activities while maintaining smooth day-to-day administrative functions.

You'll manage scheduling, correspondence, records, client inquiries, and invoicing tasks; coordinate meetings and prepare reports. Strong English communication, excellent organisational skills, and proficiency in Microsoft Office

Qualifications

• Proven experience in admin or client support in a sales-focused environment.
• Strong organisational and time management skills.
• Excellent written and verbal English communication.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Able to work independently and in a team; customer-service oriented.
• Familiarity with AI tools and social media is preferred.

Responsibilities

• Managing general administrative tasks including scheduling, correspondence, and document organisation.
• Providing support to the sales team, including client communication, quote preparation and order processing.
• Maintaining accurate records and databases, ensuring information is up-to-date.
• Handling client enquiries professionally and directing them to the appropriate department.
• Preparing reports, presentations and documentation as required by management and sales teams.
• Managing office supplies, equipment and facilities to ensure smooth operations.
• Coordinating meetings, appointments and events as needed.
• Supporting invoicing, billing and basic financial administration tasks.
• Liaising with clients and internal teams to resolve administrative matters.
• Contributing to continuous improvement of administrative processes.

Skills

Organisational skills

Time management

English communication

Microsoft Office

Client communication

Attention to detail

Teamwork

Independent work

Problem solving

AI tools familiarity

Social media familiarity

Sales support experience

Education

Administration or business qualification

Tools

Microsoft Office

Job description

About us

Allstar Advisory SDN BHD is a dynamic and growing organisation committed to delivering exceptional service and support to our clients. We pride ourselves on maintaining a professional, collaborative work environment where our team members are valued and empowered to contribute meaningfully to our success. Our company culture emphasises efficiency, reliability and a genuine commitment to supporting both our internal operations and external client relationships.

About the role

We are seeking a detail-oriented and organised Admin to join our team in Bandar Perda, Penang on a full-time basis. This position is integral to our operations, serving as a key support function for our sales and client-facing activities. As Admin, you will be the backbone of our administrative operations, ensuring smooth day-to-day functioning whilst maintaining strong client relationships and supporting our sales initiatives. This role offers the opportunity to make a tangible impact on business efficiency and client satisfaction.

What you'll be doing

Managing general administrative tasks including scheduling, correspondence, and document organisation

Providing support to the sales team, including client communication, quote preparation and order processing

Maintaining accurate records and databases, ensuring information is up-to-date and easily accessible

Handling client enquiries professionally and directing them to the appropriate department or personnel

Preparing reports, presentations and documentation as required by management and sales teams

Managing office supplies, equipment and facilities to ensure smooth operational flow

Coordinating meetings, appointments and events as needed

Supporting invoicing, billing and basic financial administration tasks

Liaising with clients and internal teams to ensure timely resolution of administrative matters

Contributing to continuous improvement of administrative processes and procedures

What we’re looking for

Proven experience in an administrative or client support role, preferably within a sales-focused environment

Strong organisational and time management skills with the ability to prioritise multiple tasks effectively

Excellent written and verbal communication skills in English; proficiency in other languages is advantageous

Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint)

Demonstrated ability to handle client interactions with professionalism and courtesy

Attention to detail and commitment to accuracy in all work

Ability to work independently and as part of a team in a fast-paced environment

Customer service-oriented mindset with a proactive approach to problem-solving

Familiarity with AI tools and Social Media is preferred

A relevant qualification in administration, business or sales related field would be advantageous

What we offer

At ALLstar Advisory S/B, we are committed to supporting the wellbeing and professional development of our team. We offer a competitive full-time position with opportunities for career growth within our expanding organisation. Our workplace culture values work-life balance, and we encourage open communication regarding flexible arrangements that may support your individual needs. We provide a professional work environment where your contributions are recognised and valued, along with a supportive team atmosphere where collaboration and continuous learning are encouraged.