Sales & Admin Coordinator | Full-Time, Penang Office

Teh Wen Pei; Penang; On-site; MYR 28,000 - 45,000; Full time

Job summary

Allstar Advisory SDN BHD is seeking a detail-oriented Admin to join our Bandar Perda, Penang team on a full-time basis. This role is pivotal to our operations, supporting sales and client-facing activities while maintaining smooth day-to-day administrative functions.

You'll manage scheduling, correspondence, records, client inquiries, and invoicing tasks; coordinate meetings and prepare reports. Strong English communication, excellent organisational skills, and proficiency in Microsoft Office

Qualifications

• Proven experience in admin or client support in a sales-focused environment.
• Strong organisational and time management skills.
• Excellent written and verbal English communication.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Able to work independently and in a team; customer-service oriented.
• Familiarity with AI tools and social media is preferred.

Responsibilities

• Managing general administrative tasks including scheduling, correspondence, and document organisation.
• Providing support to the sales team, including client communication, quote preparation and order processing.
• Maintaining accurate records and databases, ensuring information is up-to-date.
• Handling client enquiries professionally and directing them to the appropriate department.
• Preparing reports, presentations and documentation as required by management and sales teams.
• Managing office supplies, equipment and facilities to ensure smooth operations.
• Coordinating meetings, appointments and events as needed.
• Supporting invoicing, billing and basic financial administration tasks.
• Liaising with clients and internal teams to resolve administrative matters.
• Contributing to continuous improvement of administrative processes.

Skills

Organisational skills

Time management

English communication

Microsoft Office

Client communication

Attention to detail

Teamwork

Independent work

Problem solving

AI tools familiarity

Social media familiarity

Sales support experience

Education

Administration or business qualification

Tools

Microsoft Office

Job description

Allstar Advisory SDN BHD is seeking a detail-oriented Admin to join our Bandar Perda, Penang team on a full-time basis. This role is pivotal to our operations, supporting sales and client-facing activities while maintaining smooth day-to-day administrative functions.

You'll manage scheduling, correspondence, records, client inquiries, and invoicing tasks; coordinate meetings and prepare reports. Strong English communication, excellent organisational skills, and proficiency in Microsoft Office