Admin

QCDS ENGINEERING; George Town; On-site; MYR 28,000 - 39,000; Full time

Job summary

QCDS ENGINEERING in Penang seeks a detail-oriented Admin Assistant to support daily office tasks, data entry, invoicing, and document filing. You will answer phone and WhatsApp messages, coordinate with customers and suppliers, and help management with scheduling.

Fresh graduates are welcome; basic MS Word/Excel and Bahasa Malaysia/English literacy required. The role offers learning opportunities and a positive work environment in a small team.

Qualifications

• Minimum SPM/ Diploma in Business Administration or related field.
• Fresh graduates are welcome.

Responsibilities

• Handle daily administrative work.
• Prepare quotations, invoices and documents.
• Data entry and update records.
• Filing and organising documents.
• Answer phone calls and WhatsApp messages.
• Communicate with customers and suppliers.
• Arrange appointments and schedules.
• Prepare simple reports using Excel.
• Assist management with daily office tasks.
• Other duties assigned by the supervisor.

Skills

Good communication & interpersonal

Documents & paperwork

Answer calls & communicate with buyers

Organised & multitask

Attention to detail

Independent work

Education

SPM / Diploma in Business Administration

Fresh graduates welcome

Tools

Microsoft Word

Microsoft Excel

Email & WhatsApp for work

Google Drive/Google Sheets

Job description

Education

• Minimum SPM / Diploma in Business Administration or related field
• Fresh graduates are welcome

Computer Skills

• Basic Microsoft Word & Excel
• Able to use email and WhatsApp for work
• Basic data entry and document filing
• Familiar with Google Drive/Google Sheets is an advantage

Job Skills

• Good communication and interpersonal skills
• Able to handle documents and paperwork
• Able to answer phone calls and communicate with customers/suppliers
• Organised and able to manage multiple tasks
• Good attention to detail
• Able to work independently

Language

• Bahasa Malaysia – basic/good
• English – basic/good
• Mandarin – an advantage, especially if dealing with Chinese-speaking customers/suppliers

Personal Requirements

• Responsible and punctual
• Willing to learn
• Positive working attitude
• Honest and trustworthy
• Able to work under pressure

Typical Admin Duties

• Handle daily administrative work
• Prepare quotations, invoices and documents
• Data entry and update records
• Filing and organising documents
• Answer phone calls and WhatsApp messages
• Communicate with customers and suppliers
• Arrange appointments and schedules
• Prepare simple reports using Excel
• Assist management with daily office tasks
• Other duties assigned by the supervisor