Sales Admin Executive

UG Press; Selangor; On-site; MYR 28,000 - 47,000; Full time

Benefits offered by this job

Annual leave

Medical and hospitalisation leave

Statutory deductions (EPF, SOCSO & PCB

Annual bonus

Job summary

UG Press is hiring a Sales Admin Executive to support daily sales administration and operational activities in Shah Alam, Malaysia. You will process invoices and delivery documents, follow up on orders and deliveries, and prepare sales analysis and reports.

You will also update product catalogs, coordinate with internal teams and suppliers, and help ensure accurate stock and pricing information. Fresh graduates are welcome with a positive attitude.

Qualifications

• 1–3 years of relevant working experience in administration.
• Fresh graduates with a positive attitude are encouraged to apply.
• Proficient in Microsoft Office, especially Excel and Word.
• Good communication and interpersonal skills.
• Mandarin-speaking able to liaise with Mandarin-speaking customers and suppliers is a plus.

Responsibilities

• Support daily sales administrative and operational activities.
• Prepare invoices, delivery orders, credit notes, and related documents.
• Follow up on customer orders, deliveries, stock availability, and outstanding matters.
• Prepare sales reports and monthly sales analysis.
• Update product catalogues and new product information.
• Coordinate with Sales, Warehouse, Logistics, Accounts, Purchasing and customers for order fulfilment.
• Liaise with local and overseas suppliers on orders, deliveries, and product availability.
• Coordinate incoming containers and unloading arrangements.
• Follow up and resolve order, delivery, stock, and pricing issues.
• Maintain proper filing and documentation.
• Perform other ad-hoc duties assigned by Management.

Skills

MS Office

Excel

Word

Mandarin

Communication

Multitasking

Education

SPM/STPM or Diploma

Job description

Sales Admin Executive

Location: Shah Alam

To support daily sales administrative and operational activities by processing sales documents, following up on customer orders and deliveries, maintaining product information, preparing reports, coordinating with internal departments and suppliers, and ensuring smooth order fulfilment.

主要工作职责

• 协助销售团队处理日常行政工作。

• 准备发票、送货单、Credit Note及相关文件。

• 跟进客户订单、送货及库存情况。

• 准备销售报告、每月销售分析及其他报告。

• 更新产品目录及新产品资料。

• 与销售、仓库、物流、会计及采购部门协调工作。

• 与本地及海外供应商联系，跟进订单、交货及货源。

• 安排进口货柜到货及卸货。

• 协助处理订单、送货、库存及价格问题。

• 整理及保存相关文件。

• 完成管理层安排的其他工作。

Key Responsibilities

• Provide daily administrative support to the Sales Team.

• Prepare Invoices, Delivery Orders, Credit Notes, and other related documents.

• Follow up on customer orders, deliveries, stock availability, and outstanding matters.

• Prepare sales, monthly sales analysis other reports.

• Update product catalogues and new product information.

• Coordinate with Sales, Warehouse, Logistics, Accounts, Purchasing, and customers for order fulfilment.

• Liaise with local and overseas suppliers on orders, deliveries, and product availability.

• Coordinate incoming containers and unloading arrangements.

• Follow up and resolve order, delivery, stock, and pricing issues.

• Maintain proper filing and documentation.

• Perform other ad-hoc duties assigned by Management.

Benefits

• Annual leave

• Medical and hospitalisation leave

• Statutory deductions (EPF, SOCSO & PCB)

• Annual bonus

What We're Looking For

• Candidate must possess at leastSPM, STPM, Diploma, or equivalent qualificationin any field.

• Minimum1-3 years of relevant working experiencein administration.(Fresh graduates with a positive attitude are encouraged to apply)

• Proficient in Microsoft Office, especially Microsoft Exceland Word.

• A responsible attitude and strong commitment to work are essential for this role.

• Good communication and interpersonal skills.

• Able to multitask and work in a fast-paced environment.

• Candidates who are able to communicate in Mandarin will be given preference, as the role requires liaising with Mandarin-speaking customers, suppliers, and subcontractors.