Accounts Payable Officer

ASIA INFRASTRUCTURE SOLUTIONS SDN. BHD.; Kuala Lumpur; On-site; MYR 45,000 - 78,000; Full time

Job summary

Asia Infrastructure Solutions Sdn Bhd is seeking an Accounts Payable Officer to join Palladium’s APAC Corporate team, supporting the regional finance function in managing day-to-day financial transactions.

The role focuses on processing supplier invoices, expense claims, and payments while maintaining accurate records and ensuring adherence to internal controls. Strong Excel and accounting fundamentals are essential for success.

Qualifications

• Qualifications in a relevant discipline or equivalent level of experience.
• Strong written and verbal communication skills.
• Fundamental understanding of accounting.
• Excellent Excel skills.
• Ability to build relationships and work collaboratively in teams.
• Highly developed organisational skills with attention to detail.

Responsibilities

• Oversee day-to-day processing and payment of supplier invoices, expense claims, and fast track payments.
• Set up new vendors and ensure documentation complies with company policies.
• Validate project and account codes, obtain approvals and enter data accurately.
• Maintain the credit card register and process acquittals in line with policies.
• Manage the Accounts Payable mailbox and respond to queries promptly.
• Upload and post weekly, semi-monthly and monthly regional field vouchers.

Skills

Communication skills

Excel proficiency

Accounting fundamentals

Relationship building

Organisational skills

Education

Accounting/Finance degree

Tools

Excel

ERP systems

Job description

We are seeking a talented and detail-oriented Accounts Payable Officer to join Palladium’s APAC Corporate team, supporting the regional finance function in managing day-to-day financial transactions.

As part of Palladium, a global leader in creating positive social and economic impact, this role will play an important part for managing and processing the company's financial transactions related to expenses. This role ensures the accurate and timely verification and processing of invoices, undertakes credit card reconciliations, maintains accurate financial records and manages vendor relationships.

What you'll be doing

Primary Responsibilities

Oversee the day-to-day processing and payment of supplier invoices, expense claims, and fast track payments. This includes setting up new vendors, ensuring all documentation complies with company policies, validating project and account codes, confirming approvals, entering data accurately, and maintaining organised filing systems.

Ensure that Accounts Payable policies and procedures are consistently applied across the business, ensuring adherence to internal controls and regulatory requirements to prevent errors and fraud.

Prepare various types of payments, including ad-hoc payments, file upload payments, ACH payments, telegraphic transfers, and foreign currency deals.

Maintain the credit card register and process credit card acquittals, ensuring all transactions are recorded accurately and comply with company policies.

Manage the Accounts Payable mailbox, including unpacking payment requests and addressing queries promptly and efficiently, ensuring all communications are handled professionally and in line with company procedures.

Upload and post all weekly, semi-monthly, and monthly regional field vouchers, ensuring timely and accurate recording of financial transactions.

Handle ad-hoc and monthly recodes, ensuring all adjustments are made accurately and in compliance with financial policies.

Assist the Accounts Payable and Finance teams as required in the production of procedures, reports and other documentation.

Support the maintenance of accurate business data on corporate databases and systems.

Assist with supporting quality assurance and managing risk - supporting its identification, reporting, management and mitigation.

Understand how innovation and technology shape the way we work and introduce new ways of working through AI, data and technology.

Relationships, Communication & Development

Develop client and stakeholder relationships internally and externally, and maintain professional, respectful and effective relationships to ensure optimal customer service.

Respond to queries and requests, escalating as necessary, and provide professional, proactive and engaging support and problem-solving to key stakeholders.

Accept and value constructive feedback, support the onboarding and training of peers, and communicate with others in an inclusive manner.

Focus on growth and development of self and others, seeking continuous opportunities to grow and learn.

Participate in and contribute to other APAC Corporate priorities and initiatives as required.

What we're looking for

Qualifications in a relevant discipline or equivalent level of experience;

Strong written and verbal communication skills;

Financial and commercial acumen, including fundamental understanding of accounting and excellent skills in Excel;

Ability to build relationships and work collaboratively in teams and with clients;

Highly developed organisational skills, attention to detail and accuracy; and the ability to balance and prioritise multiple tasks and work well under pressure;

Demonstrated dedication to equity, diversity and inclusion, particularly in a multi-cultural environment.

What we offer
At Asia Infrastructure Solutions Sdn Bhd, we are committed to providing our employees with a supportive and respectful work environment. We offer avenues for career advancement and also comprehensive opportunities for professional growth.

About us
Asia Infrastructure Solutions Sdn Bhd is a leader in delivering sustainable design, engineering, project and programme management, cost management, business advisory and consultancy solutions in the infrastructure, building and environmental sectors. With a strong focus on innovation and sustainability, we are dedicated to driving progress and transforming communities across Asia.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• Which of the following Microsoft Office products are you experienced with?
• Which of the following languages are you fluent in?
• How many years' experience do you have as an accounts payable officer?

Engineering & Project Management Services 51-100 employees

Asia Infrastructure Solutions is a leader in delivering sustainable design, engineering, project and programme management, cost management, business advisory and consultancy solutions in the infrastructure, building and environmental markets. With a strong focus on innovation and sustainability, we are dedicated to driving progress and transforming communities across Asia.

Asia Infrastructure Solutions is a leader in delivering sustainable design, engineering, project and programme management, cost management, business advisory and consultancy solutions in the infrastructure, building and environmental markets. With a strong focus on innovation and sustainability, we are dedicated to driving progress and transforming communities across Asia.