Accounts Payable Assistant Manager (Support Australia)

Kaefer (Malaysia) Sdn Bhd; Kuala Lumpur; On-site; MYR 120,000 - 180,000; Full time

Job summary

KAEFER (Malaysia) Sdn. Bhd. invites an Accounts Payable Assistant Manager to oversee AP activities for Australia and Malaysia from Johor Bahru.

The role combines hands-on processing with team leadership in a fast-paced environment. You will drive accurate invoice processing, timely payments, KPI tracking, and continuous improvements while collaborating with finance and purchasing teams. Ideal candidates command resilience, a can-do attitude and years of AP leadership experience in high-volume

Qualifications

• Minimum 8 years experience in Accounts Payable in a high-volume environment.
• Degree in Accounting, Finance or equivalent professional qualification.
• Experience leading, coaching or mentoring team members.
• Good understanding of end-to-end Accounts Payable processes.
• Experience processing payment runs and supplier reconciliations.

Responsibilities

• Provide day-to-day supervision and support to Accounts Payable team members in Australia and Malaysia (3-4 direct reports).
• Train and support new team members on AP processes and systems.
• Process a minimum quantity of supplier invoices regularly to stay up to date.
• Monitor KPIs for the team and provide coaching for improvement.
• Lead process and control improvements and implement changes.
• Review weekly payment proposals to ensure payments align with terms.
• Process weekly and monthly payment runs including intercompany and foreign currency payments.
• Monitor AP mailbox and assist with supplier and internal inquiries.
• Review supplier statements and investigate discrepancies.
• Review corporate card reconciliations with accurate GL allocations.
• Collaborate with Purchasing to resolve pending invoices promptly.
• Assist with month-end activities and audits.
• Prepare reporting for AP Manager and Financial Controller.
• Ensure compliance with No PO No Pay policy.

Skills

Accounts Payable

Team leadership

Communication

Stakeholder management

Prioritisation

Education

Degree in Accounting/Finance or equivalent

Tools

SAP

Job description

Accounts Payable Assistant Manager (Support Australia)

The Assistance AP manager oversees and coordinates Accounts Payable function and payment activities for Australia.

The role ensures the team perform accurate invoice processing, compliant and timely payments, effective issue resolution, KPI achievement and continuous process improvement. This is a hands- on, fast-paced role that requires initiative, resilience and the ability to manage competing priorities. The ideal candidate enjoys working in a busy environment, adapts well to change and can do attitude.

Key Responsibilities

Provide day-to-day supervision and support to Accounts Payable team members in both Australia and Malaysia. (anticipated to be 3-4 direct reports, subject to business requirements).

Train and support new team members on AP processes and systems.

Process a minimum quantity of supplier invoices on a regular basis to maintain current AP knowledge and stay up to date with processes and systems.

Monitor and review the KPI for team members. Provide coaching regularly and feedback to support improvement.

Identify areas of improvements on process and controls and lead the implementation.

Monitor AP payment performance including on-time payment, early/late payment analysis, follow up on overdue payments and elevate any issues.

Review weekly payment proposal prepared by the team to ensure invoices are paid in accordance with supplier payment terms and all payment details are captured correctly.

Process weekly and monthly payment runs including intercompany and foreign currency payments.

Monitor the AP shared mailbox and assist with supplier and internal enquiries.

Review supplier statements completed by team members and investigate outstanding invoices or discrepancies.

Review corporate credit card reconciliations ensuring accurate GL allocation and all required supporting tax invoice/receipts are provided.

Create and maintain vendor master records including bank detail updates in accordance with company procedures.

Work closely with the Purchasing team and internal requestors to ensure pending invoices are resolved promptly.

Assist with month-end activities and audit requests.

Prepare reporting as requested by the AP Manager and Financial Controller.

Ensure compliance with the No PO No Pay policy.

Skills & Experience

Minimum 8 years experience in Accounts Payable within a high volume environment preferably within Construction or Engineering industries.

Degree in Accounting, Finance or equivalent professional qualification.

Experience leading, coaching or mentoring team members.

Good understanding of end-to-end Accounts Payable processes.

Experience processing payment runs and supplier reconciliations.

SAP or other ERP system experience is highly desirable.

Ability to prioritise work and meet deadlines.

Strong communication and stakeholder management skills.

A positive attitude with a willingness to learn and support the team.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Engineering & Project Management Services 101-1,000 employees

KAEFER (Malaysia) Sdn. Bhd. is the Malaysian subsidiary of the KAEFER Group, a Company renowned worldwide for excellence in the fields of industrial insulation and associated industries, running operations with 30,000 employees in more than 35 countries worldwide.

We specialise in the installation of industrial insulation in the Oil, LNG, Mining and Power Industries and pride ourselves on our effective delivery of quality products and our exceptional service to clientele.

KAEFER (Malaysia) Sdn. Bhd. has an exciting opportunity for an experienced and motivated person to join our team based in Johor Bahru, Johor.

KAEFER (Malaysia) Sdn. Bhd. is the Malaysian subsidiary of the KAEFER Group, a Company renowned worldwide for excellence in the fields of industrial insulation and associated industries, running operations with 30,000 employees in more than 35 countries worldwide.

We specialise in the installation of industrial insulation in the Oil, LNG, Mining and Power Industries and pride ourselves on our effective delivery of quality products and our exceptional service to clientele.

KAEFER (Malaysia) Sdn. Bhd. has an exciting opportunity for an experienced and motivated person to join our team based in Johor Bahru, Johor.