Accounts Payable

Kimpton; Malaysia; On-site; MYR 39,000 - 58,000; Full time

Job summary

Kimpton in Malaysia seeks an Accounts Payable Clerk to manage supplier documentation, process invoices with proper approvals, and ensure accurate coding and filing. You will coordinate payments via cheques, Giro, and TEF while maintaining orderly records.

The role requires a Diploma or equivalent, at least two years of related experience, and good communication with team members. Fluency in English and Bahasa Malaysia is essential for effective vendor interactions.

Qualifications

• Minimum Diploma or equivalent.
• At least two years of related work experience.
• Able to communicate with team members.
• Must speak English and Bahasa Malaysia.

Responsibilities

• Collating suppliers’ documentation for processing.
• Ensuring all invoices have the appropriate documentation attached and approvals prior to processing.
• Checking and matching invoices and delivery orders with purchase orders or requisitions.
• Recording, preparing and processing payments through cheques, Giro banking, and Telegraphic Transfer.
• Maintaining a filing system for accounts payable records.
• Checking arithmetic accuracy of invoices and assigning GL codes.
• Reconciling the weekly purchase log.
• Ensuring expense and travel claims have supporting documents before final approval.
• Liaising with vendors on payment issues and disputes.
• Assisting with month-end accruals and tax returns reconciliation.

Skills

Communication skills

Bahasa Malaysia

English language

Education

Diploma

Job description

Your day to day

Every day is different, but you’ll mostly be:

• Collating suppliers’ documentation for processing.
• Ensuring all invoices have the appropriate documentation attached and approvals prior to processing. Check and match invoices and delivery order with purchase order or purchase requisition.
• Recording, preparing and processing payments of goods and services through pre-printed cheque, manual cheque, Giro banking payment and Telegraphic Transfer.
• Maintaining a filing system for accounts payable records and ensure all filing is to be kept current.
• Checking arithmetic accuracy of invoices and assign general ledger codes as per chart of accounts.
• Assisting in reconciling the weekly purchase log.
• Ensuring all expense and travel claims submitted are in order with all the necessary supporting documents before submitting for final approval.
• Liaising with vendors on payment issues and disputes.
• Assist in preparing the accruals journal at month end for regular suppliers and delivery dockets not paid.
• Assisting in preparing the payment of travel agent commissions and ensure all supporting documents are in place.
• Assisting to reconcile returns for all forms of taxes for month end closing and filing (e.g. SST, tourism tax etc).

What we need from you

For you to be the ideal candidate, you should have the following:

• Minimum Diploma or equivalent.
• At least two years of related work experience.
• Able to communicate with team members.
• Must speak English and Bahasa Malaysia.