Accounts Payable

IHG Hotels & Resorts; Kuala Lumpur; On-site; MYR 39,000 - 73,000; Full time

Job summary

IHG Hotels & Resorts in Kuala Lumpur is seeking an Accounts Payable Clerk to join the finance team. You will collate supplier documentation, ensure invoices have proper approvals, and process payments for goods and services using cheques, Giro, and TEV transfers.

You will maintain filing, verify ledger codes, assist with weekly purchase logs, and help month-end reconciliations, ensuring supporting documents are in order for all expenses and travel claims.

Qualifications

• Diploma or equivalent qualification.
• At least two years of related work experience.
• Able to communicate with team members.
• Must speak English and Bahasa Malaysia.

Responsibilities

• Collating suppliers’ documentation for processing.
• Ensuring all invoices have the appropriate documentation attached and approvals prior to processing.
• Recording, preparing and processing payments of goods and services through pre-printed cheque, manual cheque, Giro banking payment and Telegraphic Transfer.
• Maintaining a filing system for accounts payable records and ensure all filing is kept current.
• Checking arithmetic accuracy of invoices and assign general ledger codes as per chart of accounts.
• Assisting in reconciling the weekly purchase log.
• Ensuring all expense and travel claims submitted are in order with all the necessary supporting documents before submitting for final approval.
• Liaising with vendors on payment issues and disputes.
• Assist in preparing the accruals journal at month end for regular suppliers and delivery dockets not paid.
• Assisting in preparing the payment of travel agent commissions and ensure all supporting documents are in place.
• Assisting to reconcile returns for all forms of taxes for month end closing and filing (e.g. SST, tourism tax etc).

Skills

Communication

English

Bahasa Malaysia

Education

Diploma or equivalent

Job description

Your day to day

Every day is different, but you’ll mostly be:

• Collating suppliers’ documentation for processing.
• Ensuring all invoices have the appropriate documentation attached and approvals prior to processing. Check and match invoices and delivery order with purchase order or purchase requisition.
• Recording, preparing and processing payments of goods and services through pre-printed cheque, manual cheque, Giro banking payment and Telegraphic Transfer.
• Maintaining a filing system for accounts payable records and ensure all filing is to be kept current.
• Checking arithmetic accuracy of invoices and assign general ledger codes as per chart of accounts.
• Assisting in reconciling the weekly purchase log.
• Ensuring all expense and travel claims submitted are in order with all the necessary supporting documents before submitting for final approval.
• Liaising with vendors on payment issues and disputes.
• Assist in preparing the accruals journal at month end for regular suppliers and delivery dockets not paid.
• Assisting in preparing the payment of travel agent commissions and ensure all supporting documents are in place.
• Assisting to reconcile returns for all forms of taxes for month end closing and filing (e.g. SST, tourism tax etc).

What We Need From You

For you to be the ideal candidate, you should have the following:

• Minimum Diploma or equivalent.
• At least two years of related work experience.
• Able to communicate with team members.
• Must speak English and Bahasa Malaysia.