Accounts and Administrative Assistant

WEYE HEALTHCARE; Petaling Jaya; On-site; MYR 643,000 - 804,000; Full time

Job summary

WEYE Healthcare in Petaling Jaya, Selangor, is hiring an Accounts and Administrative Assistant to manage day-to-day finance and office tasks. You will work with senior accounting staff to ensure accurate financial records, process invoices, reconcile ledgers, and support payroll and HR activities.

The role requires a qualification in accounting/finance or related field, proficiency with accounting software and Excel, and strong numerical and organizational skills.

Qualifications

• A qualification in accounting, finance or business administration, or equivalent experience in an accounts or administrative role.
• Proficiency in accounting software and Microsoft Office applications, particularly Excel.
• Strong numerical and analytical skills with the ability to identify discrepancies and resolve issues accurately.
• Excellent organisational and time management abilities, capable of managing multiple tasks and meeting deadlines.
• Attention to detail and a commitment to maintaining accuracy in all financial and administrative work.
• Good communication skills, both written and verbal, to liaise effectively with colleagues and external parties.
• The ability to work both independently and as part of a team in a supportive environment.
• Knowledge of healthcare industry practices and procedures would be advantageous.
• Familiarity with data confidentiality and compliance requirements in a healthcare setting is desirable.

Responsibilities

• Processing invoices, purchase orders and expense claims with accuracy and attention to detail.
• Maintaining and reconciling general ledger accounts and bank statements.
• Preparing financial reports and documentation as required by senior accounting staff.
• Managing accounts payable and accounts receivable functions, including sending reminders and follow-ups.
• Filing, organising and maintaining financial records, ensuring documents are stored securely and retrievable when needed.
• Providing administrative support to the accounts department and other teams as required.
• Assisting with data entry, database management and record-keeping tasks.
• Responding to general enquiries and providing administrative support to staff and external parties.
• Ensuring compliance with company policies and procedures related to financial and administrative processes.
• Supporting month-end and year-end closing procedures.
• Handle full Accounts Payable (AP) and Accounts Receivable (AR) functions.
• Perform AP and AR reconciliations.
• Prepare and process customer invoices, supplier payments, and official receipts.
• Perform daily and monthly bank reconciliations.
• Prepare month-end journals and assist in month-end closing activities.
• Maintain accurate accounting records using AUTOCOUNT/SQL Accounting Software.
• Prepare payment vouchers, journal entries, and supporting documentation.
• Monitor customer collections and supplier payments.
• Assist with audit schedules and support external auditors during annual audits.
• Ensure accounting records comply with company policies and accounting standards.
• Liaise with bankers, auditors and tax agent on audit and tax matters
• Assist with ad-hoc finance and administrative duties assigned by management.
• Handling of staffs payroll, EPF and SOCSO.
• Stock take and management.
• Human Resources.

Skills

Accounting software

Excel proficiency

Organisational skills

Time management

Attention to detail

Communication skills

Team player

Data confidentiality awareness

Education

Accounting/Finance/Business qualification

Tools

AUTOCOUNT/SQL Accounting Software

Job description

About us

WEYE Healthcare is a progressive healthcare organisation committed to delivering exceptional patient care and support services. We pride ourselves on maintaining high standards of professionalism, integrity and excellence across all our operations. Our dedicated team works collaboratively to ensure that our administrative and financial processes run smoothly, supporting our core mission of providing outstanding healthcare services to our community.

About the role

We are seeking a detail-oriented and organised Accounts and Administrative Assistant to join our team in Petaling Jaya, Selangor. This is a full-time position that plays a vital role in supporting the smooth operation of our accounts and administrative functions. You will work closely with senior accounting staff and management to ensure accurate financial record-keeping, efficient administrative processes and the timely completion of day-to-day tasks. This role is essential in maintaining the financial integrity and operational efficiency of WEYE Healthcare.

Key responsibilities

Processing invoices, purchase orders and expense claims with accuracy and attention to detail

Maintaining and reconciling general ledger accounts and bank statements

Preparing financial reports and documentation as required by senior accounting staff

Managing accounts payable and accounts receivable functions, including sending reminders and follow-ups

Filing, organising and maintaining financial records, ensuring documents are stored securely and retrievable when needed

Providing administrative support to the accounts department and other teams as required

Assisting with data entry, database management and record-keeping tasks

Responding to general enquiries and providing administrative support to staff and external parties

Ensuring compliance with company policies and procedures related to financial and administrative processes

Supporting month-end and year-end closing procedures

Handle full Accounts Payable (AP) and Accounts Receivable (AR) functions.

Perform AP and AR reconciliations.

Prepare and process customer invoices, supplier payments, and official receipts.

Perform daily and monthly bank reconciliations.

Prepare month-end journals and assist in month-end closing activities.

Maintain accurate accounting records using AUTOCOUNT/SQL Accounting Software.

Prepare payment vouchers, journal entries, and supporting documentation.

Monitor customer collections and supplier payments.

Assist with audit schedules and support external auditors during annual audits.

Ensure accounting records comply with company policies and accounting standards.

Liaise with bankers, auditors and tax agent on audit and tax matters

Assist with ad-hoc finance and administrative duties assigned by management.

Handling of staffs payroll, EPF and SOCSO.

Stock take and management.

Human Resources.

What we are looking for

A qualification in accounting, finance or business administration, or equivalent experience in an accounts or administrative role

Proficiency in accounting software and Microsoft Office applications, particularly Excel

Strong numerical and analytical skills with the ability to identify discrepancies and resolve issues accurately

Excellent organisational and time management abilities, capable of managing multiple tasks and meeting deadlines

Attention to detail and a commitment to maintaining accuracy in all financial and administrative work

Good communication skills, both written and verbal, to liaise effectively with colleagues and external parties

The ability to work both independently and as part of a team in a supportive environment

A professional and courteous demeanour with strong customer service orientation

Knowledge of healthcare industry practices and procedures would be advantageous

Familiarity with data confidentiality and compliance requirements in a healthcare setting is desirable

Handle full Accounts Payable (AP) and Accounts Receivable (AR) functions.

Perform AP and AR reconciliations.

Prepare and process customer invoices, supplier payments, and official receipts.

Perform daily and monthly bank reconciliations.

Prepare month-end journals and assist in month-end closing activities.

Maintain accurate accounting records using AUTOCOUNT/SQL Accounting Software.

Prepare payment vouchers, journal entries, and supporting documentation.

Monitor customer collections and supplier payments.

Assist with audit schedules and support external auditors during annual audits.

Ensure accounting records comply with company policies and accounting standards.

Liaise with bankers, auditors and tax agent on audit and tax matters

Assist with ad-hoc finance and administrative duties assigned by management.

Handling of staffs payroll, EPF and SOCSO.

Stock take and management.

Human Resources.

What we offer

WEYE Healthcare is committed to supporting the wellbeing and career development of our employees. We offer a competitive salary package commensurate with experience and qualifications. Our benefits include access to ongoing professional development opportunities, enabling you to enhance your skills and advance your career within the organisation. We foster a collaborative and supportive workplace culture where your contributions are valued and recognised. We also provide flexible working arrangements where appropriate to support work-life balance, and a comprehensive range of employee benefits designed to support your health and wellbeing. We encourage applications from all candidates and are happy to discuss any reasonable adjustments or support you may require during the recruitment process.