Healthcare Accounts & Admin Specialist

WEYE HEALTHCARE; Petaling Jaya; On-site; MYR 643,000 - 804,000; Full time

Job summary

WEYE Healthcare in Petaling Jaya, Selangor, is hiring an Accounts and Administrative Assistant to manage day-to-day finance and office tasks. You will work with senior accounting staff to ensure accurate financial records, process invoices, reconcile ledgers, and support payroll and HR activities.

The role requires a qualification in accounting/finance or related field, proficiency with accounting software and Excel, and strong numerical and organizational skills.

Qualifications

• A qualification in accounting, finance or business administration, or equivalent experience in an accounts or administrative role.
• Proficiency in accounting software and Microsoft Office applications, particularly Excel.
• Strong numerical and analytical skills with the ability to identify discrepancies and resolve issues accurately.
• Excellent organisational and time management abilities, capable of managing multiple tasks and meeting deadlines.
• Attention to detail and a commitment to maintaining accuracy in all financial and administrative work.
• Good communication skills, both written and verbal, to liaise effectively with colleagues and external parties.
• The ability to work both independently and as part of a team in a supportive environment.
• Knowledge of healthcare industry practices and procedures would be advantageous.
• Familiarity with data confidentiality and compliance requirements in a healthcare setting is desirable.

Responsibilities

• Processing invoices, purchase orders and expense claims with accuracy and attention to detail.
• Maintaining and reconciling general ledger accounts and bank statements.
• Preparing financial reports and documentation as required by senior accounting staff.
• Managing accounts payable and accounts receivable functions, including sending reminders and follow-ups.
• Filing, organising and maintaining financial records, ensuring documents are stored securely and retrievable when needed.
• Providing administrative support to the accounts department and other teams as required.
• Assisting with data entry, database management and record-keeping tasks.
• Responding to general enquiries and providing administrative support to staff and external parties.
• Ensuring compliance with company policies and procedures related to financial and administrative processes.
• Supporting month-end and year-end closing procedures.
• Handle full Accounts Payable (AP) and Accounts Receivable (AR) functions.
• Perform AP and AR reconciliations.
• Prepare and process customer invoices, supplier payments, and official receipts.
• Perform daily and monthly bank reconciliations.
• Prepare month-end journals and assist in month-end closing activities.
• Maintain accurate accounting records using AUTOCOUNT/SQL Accounting Software.
• Prepare payment vouchers, journal entries, and supporting documentation.
• Monitor customer collections and supplier payments.
• Assist with audit schedules and support external auditors during annual audits.
• Ensure accounting records comply with company policies and accounting standards.
• Liaise with bankers, auditors and tax agent on audit and tax matters
• Assist with ad-hoc finance and administrative duties assigned by management.
• Handling of staffs payroll, EPF and SOCSO.
• Stock take and management.
• Human Resources.

Skills

Accounting software

Excel proficiency

Organisational skills

Time management

Attention to detail

Communication skills

Team player

Data confidentiality awareness

Education

Accounting/Finance/Business qualification

Tools

AUTOCOUNT/SQL Accounting Software

Job description

WEYE Healthcare in Petaling Jaya, Selangor, is hiring an Accounts and Administrative Assistant to manage day-to-day finance and office tasks. You will work with senior accounting staff to ensure accurate financial records, process invoices, reconcile ledgers, and support payroll and HR activities.

The role requires a qualification in accounting/finance or related field, proficiency with accounting software and Excel, and strong numerical and organizational skills.