Accounts and Admin Executive

Invatex Consulting Sdn Bhd; Petaling Jaya; On-site; MYR 48,000 - 72,000; Full time

Benefits offered by this job

Stable practice

Close-knit team

Broad exposure across functions

Job summary

Invatex Consulting Sdn Bhd, a Petaling Jaya-based tax and outsourcing firm, seeks an experienced Accounts-cum-Admin Executive to support finance, office administration and HR. The role covers full accounting, payroll, HR coordination, and secretarial tasks in a small, collaborative environment.

You will manage day-to-day bookkeeping, prepare invoices, handle staff payroll, maintain records, and coordinate recruitment while ensuring compliance with Malaysian regulations.

Qualifications

• Diploma or Degree in Accounting, Finance, Business Administration, Human Resources, or a related field.
• Minimum 5 years of relevant working experience in accounts, admin and/or HR.
• Working knowledge of Malaysian payroll statutory requirements (EPF, SOCSO, EIS, PCB) and basic labour law.
• Proficient in accounting software and Microsoft Office (Excel, Word, Outlook).
• Strong organisational skills with the ability to multi-task and manage competing priorities independently.
• High level of integrity, discretion, and attention to detail when handling confidential financial and HR information.
• Good command of English and Bahasa Malaysia, both written and spoken.

Responsibilities

• Manage full sets of accounts, including accounts payable, accounts receivable and general ledger entries.
• Prepare and issue invoices, receipts and statements of account for clients.
• Process staff claims, petty cash and vendor payments in a timely and accurate manner.
• Perform monthly bank reconciliations and assist in month-end and year-end closing.
• Prepare monthly management reports, cash flow summaries and basic financial statements.
• Liaise with auditors, tax agents and bankers as required.
• Ensure compliance with statutory requirements, including SST/e-invoicing records where applicable.
• Oversee general office administration, including procurement of office supplies and equipment.
• Manage vendor contracts, utilities and office facilities/maintenance matters.
• Maintain proper filing systems (physical and digital) for company and client records.
• Support company secretarial matters and liaise with the company secretary as needed.
• Coordinate courier, travel arrangements and logistics for the office and management.
• Assist in organising internal meetings, client appointments, and firm events.
• Process monthly payroll, EPF, SOCSO, EIS, PCB and other statutory contributions.
• Maintain employee personnel files, leave records and attendance records.
• Coordinate the recruitment process, including posting job advertisements, screening candidates and scheduling interviews.
• Prepare employment letters, contracts, confirmation letters and other HR correspondence.
• Administer staff onboarding and offboarding processes.
• Support performance appraisal administration and staff training coordination.
• Ensure HR practices comply with the Employment Act and other relevant Malaysian labour regulations.

Skills

Organisational skills

Attention to detail

English & Bahasa Malaysia

Team player

Education

Diploma/Degree in Accounting

Tools

MS Office

Accounting software

Payroll software

Job description

Established in 2016, Invatex Consulting Sdn Bhd is a Petaling Jaya-based firm specialising in taxation and outsourcing services, providing tax compliance and advisory, transfer pricing, tax audit and investigation, e-invoicing, indirect tax, tax incentives, and accounting services to companies and individuals across various industries. As our practice grows, we are looking for an experienced, detail-oriented Accounts-cum-Admin Executive to support our finance, office administration and HR functions.

Job Summary

The Accounts-cum-Admin Executive will manage the firm's day-to-day bookkeeping and accounting, general office administration and core HR functions such as payroll, staff records and recruitment coordination. This is a hands-on, multi-disciplinary role suited to a mature, organised individual who thrives in a small-firm environment and is comfortable owning finance, admin and people-related processes end to end.

Key Responsibilities

Accounting & Finance

• Manage full sets of accounts, including accounts payable, accounts receivable and general ledger entries.
• Prepare and issue invoices, receipts and statements of account for clients.
• Process staff claims, petty cash and vendor payments in a timely and accurate manner.
• Perform monthly bank reconciliations and assist in month-end and year-end closing.
• Prepare monthly management reports, cash flow summaries and basic financial statements.
• Liaise with auditors, tax agents and bankers as required.
• Ensure compliance with statutory requirements, including SST/e-invoicing records where applicable.

Administration

• Oversee general office administration, including procurement of office supplies and equipment.
• Manage vendor contracts, utilities and office facilities/maintenance matters.
• Maintain proper filing systems (physical and digital) for company and client records.
• Support company secretarial matters and liaise with the company secretary as needed.
• Coordinate courier, travel arrangements and logistics for the office and management.
• Assist in organising internal meetings, client appointments, and firm events.

Human Resources

• Process monthly payroll, EPF, SOCSO, EIS, PCB and other statutory contributions.
• Maintain employee personnel files, leave records and attendance records.
• Coordinate the recruitment process, including posting job advertisements, screening candidates and scheduling interviews.
• Prepare employment letters, contracts, confirmation letters and other HR correspondence.
• Administer staff onboarding and offboarding processes.
• Support performance appraisal administration and staff training coordination.
• Ensure HR practices comply with the Employment Act and other relevant Malaysian labour regulations.

Requirements

• Diploma or Degree in Accounting, Finance, Business Administration, Human Resources, or a related field.
• Minimum 5 years of relevant working experience in accounts, admin and/or HR, ideally within a professional services or accounting/tax firm.
• Working knowledge of Malaysian payroll statutory requirements (EPF, SOCSO, EIS, PCB) and basic labour law.
• Proficient in accounting software and Microsoft Office (Excel, Word, Outlook).
• Strong organisational skills with the ability to multi-task and manage competing priorities independently.
• High level of integrity, discretion, and attention to detail when handling confidential financial and HR information.
• Good command of English and Bahasa Malaysia, both written and spoken.
• A team player with good interpersonal and communication skills.

What We Offer

• A stable, established practice with over 8 years in the tax consulting industry.
• A collaborative, close-knit team environment.
• Opportunity to broaden exposure across accounting, administration, and HR functions.
• Competitive remuneration commensurate with experience.

Only shortlisted candidates will be notified.