Finance, Admin & HR Generalist

Invatex Consulting Sdn Bhd; Petaling Jaya; On-site; MYR 48,000 - 72,000; Full time

Benefits offered by this job

Stable practice

Close-knit team

Broad exposure across functions

Job summary

Invatex Consulting Sdn Bhd, a Petaling Jaya-based tax and outsourcing firm, seeks an experienced Accounts-cum-Admin Executive to support finance, office administration and HR. The role covers full accounting, payroll, HR coordination, and secretarial tasks in a small, collaborative environment.

You will manage day-to-day bookkeeping, prepare invoices, handle staff payroll, maintain records, and coordinate recruitment while ensuring compliance with Malaysian regulations.

Qualifications

• Diploma or Degree in Accounting, Finance, Business Administration, Human Resources, or a related field.
• Minimum 5 years of relevant working experience in accounts, admin and/or HR.
• Working knowledge of Malaysian payroll statutory requirements (EPF, SOCSO, EIS, PCB) and basic labour law.
• Proficient in accounting software and Microsoft Office (Excel, Word, Outlook).
• Strong organisational skills with the ability to multi-task and manage competing priorities independently.
• High level of integrity, discretion, and attention to detail when handling confidential financial and HR information.
• Good command of English and Bahasa Malaysia, both written and spoken.

Responsibilities

• Manage full sets of accounts, including accounts payable, accounts receivable and general ledger entries.
• Prepare and issue invoices, receipts and statements of account for clients.
• Process staff claims, petty cash and vendor payments in a timely and accurate manner.
• Perform monthly bank reconciliations and assist in month-end and year-end closing.
• Prepare monthly management reports, cash flow summaries and basic financial statements.
• Liaise with auditors, tax agents and bankers as required.
• Ensure compliance with statutory requirements, including SST/e-invoicing records where applicable.
• Oversee general office administration, including procurement of office supplies and equipment.
• Manage vendor contracts, utilities and office facilities/maintenance matters.
• Maintain proper filing systems (physical and digital) for company and client records.
• Support company secretarial matters and liaise with the company secretary as needed.
• Coordinate courier, travel arrangements and logistics for the office and management.
• Assist in organising internal meetings, client appointments, and firm events.
• Process monthly payroll, EPF, SOCSO, EIS, PCB and other statutory contributions.
• Maintain employee personnel files, leave records and attendance records.
• Coordinate the recruitment process, including posting job advertisements, screening candidates and scheduling interviews.
• Prepare employment letters, contracts, confirmation letters and other HR correspondence.
• Administer staff onboarding and offboarding processes.
• Support performance appraisal administration and staff training coordination.
• Ensure HR practices comply with the Employment Act and other relevant Malaysian labour regulations.

Skills

Organisational skills

Attention to detail

English & Bahasa Malaysia

Team player

Education

Diploma/Degree in Accounting

Tools

MS Office

Accounting software

Payroll software

Job description

Invatex Consulting Sdn Bhd, a Petaling Jaya-based tax and outsourcing firm, seeks an experienced Accounts-cum-Admin Executive to support finance, office administration and HR. The role covers full accounting, payroll, HR coordination, and secretarial tasks in a small, collaborative environment.

You will manage day-to-day bookkeeping, prepare invoices, handle staff payroll, maintain records, and coordinate recruitment while ensuring compliance with Malaysian regulations.