Accounts and Admin Assistant

AC LUBRICANTS SDN BHD; Petaling Jaya; On-site; MYR 33,000 - 47,000; Full time

Job summary

AC Lubricants Sdn Bhd invites applications for an Admin role in Petaling Jaya to support accounts payable, data entry, and procurement workflow. The candidate will handle bank remittances, supplier communications, and ERP data entry with accuracy.

Fresh graduates are welcome; diploma holders with basic accounting knowledge and Excel proficiency will fit well. You will work closely with internal teams and suppliers to ensure timely payments and proper documentation.

Qualifications

• Diploma or higher in Accounting/Finance or related field.
• LCCI or ACCA qualification is an added advantage.
• 1–2 years of accounting or administrative support experience; fresh graduates welcome.
• Basic understanding of AP, AR, petty cash, and journal entries.
• Proficient in MS Excel and MS Office.
• Experience with accounting software or ERP (Finsoft/UBS/SQL) is a plus.
• Well-organised with strong filing, data entry and accuracy.

Responsibilities

• Prepare bank remittance advice and vouchers (cashier orders, GIRO, TT, etc.).
• Notify overseas suppliers before payments.
• Reconcile accounts payable invoices.
• Data entry of payable invoices into the ERP system with GL code assignment.
• Input payment entries for cheque payments and update monthly bank charges.
• Monitor and verify daily DO price and quantity against system.
• Coordinate with planner and suppliers for PO creation and status updates.
• Maintain import documents filing and shipment status with factory team.

Skills

Accounting knowledge

Data entry

Excel

ERP systems

Attention to detail

Multitasking

Education

Diploma in Accounting/Finance

LCCI/ACCA (adv.)

Tools

Finsoft

UBS

SQL

Job description

Admin

Prepared bank remittances advice and voucher such as cashier order, rentas, GIRO, TT, BA/IF/TR and etc

Notify overseas supplier before proceeding with payments

Reconcile accounts payable invoices

Perform data entry of payable invoice into the system and ensure correct assignment to GL codes

Input payment entries into the system for cheque payment and update monthly bank charges

Checked daily USD exchange rate with bank

Handle others ad-hoc tasks assigned by superiors from time to time

Provide full administrative work for the procurement process

Assist in monitoring monthly purchase prices

Coordinate with planner for Pl issuing and create purchase orders in the system

Monitor purchase order in the system and update suppliers when necessary

Monitor and update raw material loading schedule

Coordinate with factory team for stock level status

Coordinate with suppliers for goods collection

Coordinate with transporters and suppliers for the daily collection

Coordinate with forwarders and prepare documentation for collection and customs declaration (K1)

Update shipment status to the factory team

Coordinate with local agents and forwarders upon cargo arrival

Coordinate with haulage and arrange ISO Tank/Flexibag delivery/pickup

Coordinate with transporters for the driver details and update the factory team

Monitor daily GRN against the system for raw material, DO price & quantity against the system for packing materials and also to check daily blend report against the system

Ensure proper filing of import documents

Checked and monitor DO price & quantity against system

Key in the full production process in system for raw material and finished goods

Handle others ad-hoc tasks assign by superiors from time to time

Requirements

Minimum Diploma in Accounting, Finance, Business Administration or a related field

Professional qualification such as LCCI or ACCA are an added advantage

At least 1-2 years of working experience in accounting and/or administrative support. Fresh graduate are welcome to applied too.

Basic understanding of accounting principles including AP, AR, petty cash and journal entries

Experience in handling full set of accounts is an added advantage

Proficient in Microsoft Excel and familiar with other Microsoft Office tools

Experience using accounting software or ERP systems (e.g., Finsoft, UBS, SQL, etc.) is an added advantage

Well-organized with strong skills in document filing, data entry and record accuracy

Able to work independently, manage multiple tasks and meet tight deadlines

Good communication and interpersonal skills, especially when dealing with internal teams and external parties

AC Lubricants Sdn Bhd is part of the LubeWorld Holdings Group, an established company located in Petaling Jaya with 30 years of experience in manufacturing and trading lubricants. In line of our expansion, we are looking for suitable candidates to fill the following position: