Accounts and Admin Assistant

AC Lubricants; Selangor; On-site; MYR 33,000 - 56,000; Full time

Job summary

Jora Malaysia is seeking an organized accounting/administrative assistant to support procurement and finance processes. You will prepare remittances, reconcile AP invoices, enter data into ERP systems, and coordinate with suppliers and banks to ensure timely payments.

The role requires a diploma in accounting or related field, proficiency in Excel, and familiarity with ERP software. Fresh graduates are welcome, with opportunities to grow in a dynamic team.

Qualifications

• Diploma or higher in Accounting/Finance/Business Administration or related field.
• Basic understanding of accounting principles including AP, AR, petty cash and journal entries.
• Experience with full set of accounts is an added advantage.
• Proficient in Microsoft Excel and other MS Office tools.
• Experience using accounting software or ERP systems (e.g., Finsoft, UBS, SQL) is a plus.

Responsibilities

• Prepare bank remittances and vouchers (cashier orders, GIRO, TT, etc.).
• Notify overseas suppliers before payments.
• Reconcile accounts payable invoices.
• Enter payable invoices into the system and assign GL codes.
• Record payment entries for cheques and update monthly bank charges.
• Check daily USD exchange rate with banks.
• Handle ad-hoc tasks assigned by superiors.

Skills

Accounting

AP/AR

Data entry

MS Excel

ERP systems

Education

Diploma in Accounting/Finance

Tools

Finsoft

UBS

SQL

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Prepared bank remittances advice and voucher such as cashier order, rentas, GIRO, TT, BA/IF/TR and etc

Notify overseas supplier before proceeding with payments

Reconcile accounts payable invoices

Perform data entry of payable invoice into the system and ensure correct assignment to GL codes

Input payment entries into the system for cheque payment and update monthly bank charges

Checked daily USD exchange rate with bank

Handle others ad-hoc tasks assigned by superiors from time to time

Admin

Provide full administrative work for the procurement process

Assist in monitoring monthly purchase prices

Coordinate with planner for Pl issuing and create purchase orders in the system

Monitor purchase order in the system and update suppliers when necessary

Monitor and update raw material loading schedule

Coordinate with factory team for stock level status

Coordinate with suppliers for goods collection

Coordinate with transporters and suppliers for the daily collection

Coordinate with forwarders and prepare documentation for collection and customs declaration (K1)

Update shipment status to the factory team

Coordinate with local agents and forwarders upon cargo arrival

Coordinate with haulage and arrange ISO Tank/Flexibag delivery/pickup

Coordinate with transporters for the driver details and update the factory team

Monitor daily GRN against the system for raw material, DO price & quantity against the system for packing materials and also to check daily blend report against the system

Ensure proper filing of import documents

Checked and monitor DO price & quantity against system

Key in the full production process in system for raw material and finished goods

Handle others ad-hoc tasks assign by superiors from time to time

Requirements:

Minimum Diploma in Accounting, Finance, Business Administration or a related field

Professional qualification such as LCCI or ACCA are an added advantage

At least 1-1 years of working experience in accounting and/or administrative support. Fresh graduate are welcome to applied too.

Basic understanding of accounting principles including AP, AR, petty cash and journal entries

Experience in handling full set of accounts is an added advantage

Proficient in Microsoft Excel and familiar with other Microsoft Office tools

Experience using accounting software or ERP systems (e.g., Finsoft, UBS, SQL, etc.) is an added advantage

Well-organized with strong skills in document filing, data entry and record accuracy

Able to work independently, manage multiple tasks and meet tight deadlines

Good communication and interpersonal skills, especially when dealing with internal teams and external parties