Accounts Assistant / Senior Accounts Assistant

Private Advertiser; Selangor; On-site; MYR 48,000 - 72,000; Full time

Job summary

Private Advertiser is seeking a careful and responsible Accounts Assistant (or Senior Accounts Assistant) to support daily accounting operations in the Finance & Accounts Department. The role covers AR, AP, GL postings, ERP data entry, reconciliations, month-end activities, documentation, and audit support.

Higher qualifications may lead to Senior Accounts Assistant appointment. Key tasks include posting invoices and journal entries into ERP, maintaining ledgers, reconciling statements,

Qualifications

• Diploma or Degree in Accounting, Finance, or related field.
• LCCI, partial ACCA, or similar qualification is an added advantage.
• Exposure to AR/AP, GL, month-end closing, or ERP accounting systems is beneficial.

Responsibilities

• Post invoices, journal entries, reclassifications, and accruals into the ERP system.
• Maintain general ledger, AR, AP, journal vouchers, fixed-asset codes, vendor and contract records.

Skills

Excel proficiency

Attention to detail

Communication skills

Microsoft Office

Education

Diploma or Degree in Accounting/Finance

LCCI or partial ACCA advantageous

Tools

ERP systems

General ledger

Job description

Accounts Assistant / Senior Accounts Assistant

We are seeking a careful and responsible Accounts Assistant to support the daily accounting operations of our Finance & Accounts Department. The successful candidate will assist with accounts receivable, accounts payable, general ledger postings, ERP data entry, reconciliations, month-end activities, documentation, and audit support. Candidates with stronger qualifications and relevant experience may be considered for appointment as Senior Accounts Assistant.

Key Responsibilities

• Post purchase invoices, journal entries, reclassifications, and expense accruals accurately into the ERP system.
• Maintain general ledger, accounts receivable (AR), accounts payable (AP), journal voucher, fixed-asset code, vendor, and contract records.
• Check statements of account, reconcile balances, investigate discrepancies, and follow up on outstanding items.
• Process commercial invoices, issue customer invoices, record receipts, reconcile payments, and follow up on overdue accounts.
• Verify and process vendor invoices against purchase orders and delivery documents, including non-PO invoices where applicable.
• Prepare and coordinate vendor payments in accordance with approved payment terms and supporting documentation.
• Check and process employee expense reimbursement claims in line with company policies.
• Follow up on pending documents and ensure transactions are completely and accurately recorded before month-end and year-end closing.
• Maintain an organized filing system for accounting records and ensure documents are readily available for review.
• Support internal and external audits and work with other departments to obtain required financial information and documents.
• Carry out other accounting or finance duties and special assignments as directed by the superior.
• Support the implementation of safety, health, environmental, and hygiene requirements within assigned areas.

Additional Scope for Senior Accounts Assistant

• Handle more complex reconciliations, closing entries, and accounting issues with limited supervision.
• Review the completeness and accuracy of selected accounting postings and supporting documents.
• Assist with monthly reporting, audit coordination, process improvements, and guidance for junior team members.
• Coordinate closely with relevant departments to resolve ERP, transaction, and documentation issues.

Candidate Requirements

• Diploma or Degree in Accounting, Finance, or a related field; LCCI, partial ACCA, or another relevant qualification is an added advantage.
• Candidates with basic bookkeeping knowledge or relevant hands‑on accounting experience are welcome to apply.
• For Senior Accounts Assistant consideration, relevant accounting experience and the ability to work more independently are required.
• Exposure to AR, AP, general ledger, month‑end closing, or ERP accounting systems will be an advantage.
• Proficient in Microsoft Office, particularly Microsoft Excel.
• Careful, organized, responsible, and attentive to detail, with good communication and follow‑up skills.
• Experience in a manufacturing environment and the ability to communicate in Mandarin are added advantages.

Why Join Us

• Opportunity to gain broad exposure across AR, AP, general ledger, ERP, and financial closing activities.
• Appointment level based on qualifications, relevant experience, and demonstrated capability.
• A collaborative role involving the Finance, Operations, Warehouse, IT, Shipping, and other business teams.