Accounts & Admin Administrator (Based in Petaling Jaya)

Jestac Pte Ltd; Petaling Jaya; On-site; MYR 33,000 - 61,000; Full time

Job summary

Jestac Pte Ltd in Petaling Jaya seeks an Accounts & Admin Administrator to support Finance & Admin operations in the local office and coordinate with Singapore HQ. The ideal candidate has an accounting background and will handle both finance support and general office administration duties.

The role covers finance process support, general office administration, and occasional off-site activities with travel within Malaysia.

Qualifications

• Good written and communication skills in English, Chinese and Bahasa Malaysia is an advantage for communicating with customers.
• Detail-oriented, organised, and highly accurate in documentation and processes.
• Ability to multitask and prioritise across finance support and administrative duties.

Responsibilities

• Process finance-related tasks including billing, AP, AR and data entry into systems.
• Coordinate office administration: courier services, office supplies, filing, scheduling, and data filing.
• Support sales team with quotations, customer correspondence, and document filing; handle site visits when required.

Skills

English

Chinese

Bahasa Malaysia

Office administration

Job description

Accounts & Admin Administrator (Based in Petaling Jaya)

The Accounts & Admin Administrator will support Finance & Admin operations in our Petaling Jaya office. The role will ensures smooth day-to-day financial and administrative processes and serves as the key coordination link with Singapore HQ. The ideal candidate is best to have accounting background, and handle both finance support and general office administration duties.

Finance Process Support

Process billing, support accounts payable (AP), and accounts receivable (AR) transactions accurately and on time.

Assist in inventory tracking, reconciliation, and generate reports.

Support company tax preparation and filing of tax-related documents according to compliance requirements.

Ensure accurate entry of financial data into relevant systems.

General Office Administration

Coordinate logistics including courier services, deliveries, and office supplies management.

Support sales team with quotations, sales documents, customer correspondence, and documents filing.

Manage incoming/outgoing correspondence, scheduling, and general office operations.

Maintain an organised proper physical and digital filing systems.

Handle ad hoc administrative duties and cross-functional support as required.

Off‑Site Activities

Accompany sales team for site visits when required.

Assist with note‑taking, and site observations.

Record meeting minutes and client requirements during site visits.

Ensure timely reporting of site findings to relevant teams.

Requirements:

Good written and communication skills in English, Chinese and Bahasa Malaysia is an advantage to communication with customers.

Detail-oriented, organised, and highly accurate in documentation and processes.

Ability to multitask and prioritise accorss finance support and administrative duties.

Able to work independently on‑site, take initiative, and problem‑solve under pressure.

Possess a valid driving licence and own vehicle; willing to travel within Malaysia.

This is a 2-year contract role with with possibility of conversion to a permanent position.

5-day work week.

Training will be provided.

What We Offer:

Learning and career development.

Opportunities to work closely with experienced sales, operations, and regional teams.

Hands‑on learning through real project involvement and on‑the‑job training.

Supportive environment with growth potential.