Accountant cum HR Executive (Mandarin Speaking)

YZ HORIZON MANAGEMENT; Kuala Lumpur; Presencial; MYR 39.000 - 61.000; Jornada completa

Descripción de la vacante

Space Makers in Kuala Lumpur, a cabinetry and interior renovation specialist, seeks a detail-oriented accounting professional to manage daily payments, monthly financial reporting, project costing, budgeting and HR records.

The role involves using Xero, Excel and Google Sheets, with an emphasis on accuracy, cash flow awareness and cross-department coordination. Working hours are 10:00 AM–6:00 PM, Monday–Saturday.

Formación

• Strong attention to detail and organisational skills.
• Ability to manage multiple deadlines across departments.
• Experience with end-to-end accounting processes.
• Experience with bank reconciliation, P&L reporting and budgeting.

Responsabilidades

• Daily accounting & payments management for suppliers, staff and operations.
• Monthly P&L, bank reconciliations and expense categorisation.
• Project costing and profitability tracking with project budgets.
• Budget planning, cash flow forecasting and payment planning.
• HR administration, staff records and payroll preparation assistance.
• Monthly management reporting and administrative support to Directors.
• Coordinate with Purchaser, Sales and Project teams on costs and invoices.

Conocimientos

Attention to detail

Organisational skills

Deadline management

Independent work

Educación

Diploma or Degree in Accounting/Finance or related field

Herramientas

Xero Accounting Software

Microsoft Excel

Google Sheets

Descripción del empleo

Branding Name (Space Makers) - We are a professional cabinetry and interior renovation company based in Kuala Lumpur, with our own in-house factory and design team. Specializing in custom-made kitchen cabinets, wardrobes, and full-house renovation, we provide personalized solutions that combine function, aesthetics, and long-lasting quality.

With years of experience, we have completed hundreds of residential projects across Klang Valley. We take pride in our workmanship, project transparency, and customer-first service. Whether you are moving into a new home or upgrading your current space, we’re here to turn your vision into reality.

Explore our Interior Renovation & Cabinetry projects at https://spacemakers.my/ and stay updated by following @spacemakers.my on Instagram.

What You’ll Do:

1. Daily Accounting & Payment Management

- Prepare and arrange daily supplier, contractor, staff reimbursement and operational payments.

- Verify all payment requests against supporting invoices, quotations, purchase orders (PO) and delivery orders (DO).

- Maintain accurate records of daily incoming and outgoing transactions.

- Monitor outstanding supplier payments and customer receivables.

- Prepare payment schedules according to due dates and company cash flow priorities.

- Ensure all payments are properly documented and submitted for management approval.

2. Monthly Accounting & Financial Reporting

- Prepare monthly Profit & Loss (P&L) statements.

- Perform monthly bank reconciliation for all company bank accounts.

- Record and categorise all monthly business expenses and transactions.

- Prepare monthly financial performance reports, including revenue, gross profit, operating expenses and net profit.

- Analyse monthly actual expenses against the approved company budget.

- Highlight unusual expenses, discrepancies and potential financial risks to management.

- Ensure monthly accounting reports are completed accurately and within the required deadlines.

3. Project Costing & Profitability Tracking

- Record and update individual project costs using Xero Accounting Software.

- Allocate supplier invoices, contractor payments, material costs and other expenses to the correct project.

- Monitor actual project costs against approved project budgets.

- Identify cost overruns, missing invoices, duplicate charges and incorrect cost allocations.

- Prepare monthly project profitability reports for management review.

- Coordinate with the Purchasing, Sales and Project teams to ensure all project costs are properly recorded.

4. Budget Planning & Cash Flow Management

- Prepare and maintain the company's monthly budget allocation and payment pool.

- Monitor available cash balances, upcoming commitments and expected customer collections.

- Prepare monthly cash flow forecasts and payment planning reports.

- Ensure sufficient funds are allocated for supplier payments, salaries, operational expenses and upcoming project commitments.

- Alert management in advance of potential cash flow shortages.

- Assist management in improving cost control and financial planning.

- Cross-check supplier invoices against approved quotations, purchase orders and delivery orders.

- Verify pricing, quantities, discounts and payment terms.

- Identify discrepancies, overcharges and duplicate invoices.

- Liaise with the Purchaser and relevant departments to resolve invoice discrepancies.

- Maintain accurate supplier statements and outstanding payment records.

6. HR Administration & Staff Records

- Prepare employment offer letters, confirmation letters and other standard HR documentation.

- Maintain accurate employee records, including employment details and salary adjustments.

- Record and monitor staff annual leave, medical leave (MC) and other leave applications.

- Maintain staff attendance, lateness and absenteeism records.

- Prepare monthly staff attendance and leave reports.

- Assist in preparing monthly payroll information, allowances, commissions and deductions.

- Maintain confidentiality of all employee salary and personal information.

7. Management Reporting & Administrative Support

- Prepare a monthly financial summary for Directors, highlighting key financial performance indicators.

- Provide recommendations on expense control, cash flow management and budget improvements.

- Maintain organised digital filing systems for accounting, supplier and HR documents.

- Coordinate with external accountants, auditors, tax agents and company secretaries when required.

- Assist in other accounting, finance and HR administrative duties assigned by management.

What We Are Looking For:

- Diploma or Degree in Accounting, Finance or a related field.

- Minimum 2–3 years of relevant accounting experience, preferably with full-set accounts exposure.

- Experience with Xero Accounting Software is highly preferred.

- Good proficiency in Microsoft Excel and Google Sheets.

- Knowledge of bank reconciliation, P&L reporting, budgeting and cash flow management.

- Experience in construction, renovation, interior design or project-based accounting is an advantage.

- Strong attention to detail, organisational skills and ability to manage multiple deadlines.

- Able to work independently and communicate effectively with different departments.

- High level of integrity and confidentiality when handling financial and employee information.

- Working hours: 10:00 AM – 6:00 PM (Monday- Saturday).