SENIOR ACCOUNT EXECUTIVE

EMREKA GROUP SDN BHD; Subang Jaya; On-site; MYR 56,000 - 100,000; Full time

Job summary

Emreka Group SDN BHD is seeking an experienced Senior Accounts Executive to manage the company's accounting operations, including the full set of accounts, AP/AR, project costs, and statutory compliance.

The role emphasizes construction project accounting, accurate reporting, month-end and year-end close, and collaboration with project teams to monitor budgets and cash flow.

Qualifications

• Bachelor's degree in Accounting/Finance or related qualification with substantial accounting experience.
• Minimum 5 years of relevant accounting experience, preferably in construction projects.
• Experience handling full set of accounts independently.
• Strong knowledge of accounts payable, receivable, GL, bank reconciliation, and financial reporting.
• Proficiency in Excel and accounting software such as SQL Accounting, AutoCount, UBS.

Responsibilities

• Manage full set of accounts including GL, AP, AR and other records.
• Handle AP and supplier management with invoices, vouchers and payment schedules.
• Manage AR and customer accounts; issue invoices and statements.
• Oversee construction project accounting and cost control.
• Process progress claims, billing, retention, and variations.
• Prepare monthly management accounts and financial reports.
• Monitor cash flow, forecasts, and payment planning.
• Coordinate month-end and year-end closing; journals and reconciliations.
• Ensure tax compliance and statutory reporting; liaise with auditors/tax agents.
• Payroll and staff claims processing.
• Maintain internal controls and drive process improvements.
• Assist with budgeting, financial planning, and ad hoc projects.

Skills

Accounting knowledge

Analytical skills

Numerical ability

Organizational skills

Problem solving

Communication skills

Education

Bachelor's degree in Accounting/Finance

Diploma with accounting experience

Tools

SQL Accounting

AutoCount

UBS

Job description

Emreka Group is seeking an experienced, detail-oriented, and responsible Senior Accounts Executive to manage the company's accounting operations, financial records, reporting, and construction-related accounts.

The successful candidate will be responsible for maintaining accurate financial records, managing accounts payable and receivable, monitoring project costs, preparing financial reports, handling month-end and year-end closing activities, and ensuring compliance with applicable Malaysian accounting standards, tax requirements, and statutory regulations.

The ideal candidate should have strong accounting knowledge, good analytical skills, and experience handling construction-related transactions, including project expenses, subcontractor payments, progress claims, retention sums, and project cost monitoring.

KEY RESPONSIBILITIES

1. Full Set of Accounts

Manage and maintain the company's full set of accounts, including general ledger, accounts payable, accounts receivable, and other relevant accounting records.

Prepare and maintain accurate financial transactions, journal entries, and supporting documentation.

Perform monthly bank reconciliations and reconcile general ledger accounts.

Ensure all accounting transactions are recorded accurately and within the required reporting periods.

Maintain proper accounting schedules and supporting documents for audit and management review.

Monitor accounting records to ensure completeness, accuracy, and compliance with company procedures.

2. Accounts Payable and Supplier Management

Manage supplier invoices, payment vouchers, credit notes, and payment schedules.

Verify supplier invoices against purchase orders, delivery orders, and other supporting documents.

Coordinate with the Purchasing, Project, and Site teams to resolve invoice discrepancies.

Prepare payment proposals and ensure payments are processed according to approved payment terms.

Reconcile supplier statements and investigate outstanding balances.

Monitor subcontractor payments and ensure proper supporting documents and approvals are obtained.

Maintain accurate records of supplier and subcontractor accounts.

3. Accounts Receivable and Customer Accounts

Monitor customer invoices, outstanding balances, and collection schedules.

Prepare and issue invoices, debit notes, credit notes, and statements of accounts.

Follow up on overdue payments and coordinate with relevant departments to resolve collection issues.

Reconcile customer accounts and investigate payment discrepancies.

Monitor customer credit balances and report overdue accounts to management.

Maintain accurate accounts receivable records and prepare ageing reports.

4. Construction Project Accounting and Cost Control

Monitor project-related income, expenses, and cost allocations.

Record construction project costs, including materials, labour, equipment, subcontractors, and other project expenses.

Coordinate with Project Managers, Site Engineers, Quantity Surveyors, and Purchasing personnel to obtain accurate project cost information.

Monitor project budgets against actual expenditure and highlight significant variances.

Assist in preparing project cost reports and financial summaries for management.

Track subcontractor claims, supplier invoices, progress billings, and retention sums.

Maintain accurate project accounting records to support cost monitoring and financial reporting.

Assist in reconciling project expenses and identifying unrecorded costs or discrepancies.

5. Progress Claims and Construction Billing

Coordinate with the Project and Quantity Surveying teams on progress claims and project billing documentation.

Monitor progress billings submitted to clients and follow up on certification and payment status.

Record certified progress claims, payments received, and outstanding balances.

Track retention money withheld by clients and retention amounts payable to subcontractors.

Monitor advance payments, deposits, and other project-related financial arrangements.

Reconcile project billing records with customer accounts and supporting documents.

Maintain proper records of approved variations and other billable project items as advised by the relevant project personnel.

6. Financial Reporting and Analysis

Prepare monthly management accounts and financial reports.

Prepare profit and loss statements, balance sheets, cash flow reports, and relevant supporting schedules.

Analyse revenue, expenses, project costs, and financial performance.

Prepare accounts receivable ageing, accounts payable ageing, and cash flow summaries.

Identify unusual transactions, financial discrepancies, and potential cost overruns.

Provide financial information and analysis to support management decision-making.

Ensure reports are accurate and submitted within established deadlines.

7. Cash Flow and Payment Planning

Monitor daily cash movements, bank balances, and upcoming financial commitments.

Prepare cash flow forecasts based on expected collections, supplier payments, payroll, and project expenditure.

Coordinate payment priorities with management to support business and project requirements.

Monitor client collections and supplier payment obligations.

Highlight potential cash flow shortages and overdue receivables to management.

Ensure sufficient supporting documentation and approvals are available before payments are processed.

8. Month-End and Year-End Closing

Perform month-end and year-end closing activities.

Prepare journal entries, accruals, prepayments, and necessary accounting adjustments.

Reconcile bank accounts, supplier accounts, customer accounts, and balance sheet schedules.

Review outstanding invoices, unrecorded expenses, and other cut-off items.

Prepare financial schedules and supporting documents for audit and tax reporting.

Ensure accounting records are closed accurately and within the required timeframe.

9. Taxation, Statutory Compliance and Audit

Assist in preparing documents and schedules required for corporate tax, SST, withholding tax, and other applicable statutory matters.

Coordinate with external auditors, tax agents, company secretaries, and other professional advisers.

Prepare audit schedules and supporting documents and respond to audit queries.

Ensure accounting records are maintained in accordance with applicable Malaysian Financial Reporting Standards and relevant statutory requirements.

Support compliance with applicable LHDN, Companies Commission of Malaysia (SSM), and other regulatory requirements.

Maintain proper documentation for tax submissions, statutory reporting, and audit purposes.

Monitor changes in relevant accounting and tax requirements and refer technical matters to the appropriate advisers where necessary.

10. Payroll and Staff Claims

Coordinate payroll-related accounting entries and maintain supporting payroll records.

Review staff claims, reimbursements, advances, and other employee-related expenses.

Ensure appropriate supporting documents and approvals are obtained.

Assist in reconciling payroll deductions and applicable statutory contributions, including EPF, SOCSO, EIS, and PCB, where assigned.

Maintain confidentiality of employee financial information and payroll records.

11. Internal Controls and Process Improvement

Ensure compliance with company accounting policies, financial procedures, and approval limits.

Review supporting documents to ensure transactions are properly authorized.

Identify accounting discrepancies, irregularities, and weaknesses in existing processes.

Recommend improvements to accounting workflows, reporting accuracy, and internal controls.

Maintain proper filing systems and secure financial records.

Support internal reviews and other financial control activities when required.

12. Other Duties

Assist management with budgeting, financial planning, and special accounting projects.

Provide financial information to other departments when required.

Support the implementation or improvement of accounting software and financial reporting systems.

Perform other finance and accounting duties assigned by management.

REQUIREMENTS AND QUALIFICATIONS

Bachelor's Degree in Accounting, Finance, or a related field; alternatively, a relevant professional qualification or Diploma with substantial accounting experience.

Minimum 5 years of relevant accounting experience, preferably in the construction industry.

Proven experience handling a full set of accounts independently.

Strong knowledge of accounts payable, accounts receivable, general ledger, bank reconciliation, and financial reporting.

Experience in construction accounting, including project costing, progress claims, subcontractor payments, and retention sums, is highly preferred.

Good understanding of Malaysian accounting, taxation, and statutory compliance requirements.

Familiarity with applicable Malaysian Financial Reporting Standards and relevant SST requirements.

Proficient in Microsoft Excel and accounting software such as SQL Accounting, AutoCount, UBS, or equivalent systems.

Strong analytical, numerical, organizational, and problem-solving skills.

High level of accuracy, integrity, confidentiality, and attention to detail.

Able to work independently, meet deadlines, and manage multiple accounting priorities.

Good communication and coordination skills when dealing with management, project teams, suppliers, clients, auditors, and tax agents.