Account Executive – Accounts Receivable & Accounts Payable

Sinma Digital Commerce Sdn Bhd; Shah Alam; On-site; MYR 36,000 - 60,000; Full time

Job summary

Sinma Digital Commerce Sdn Bhd is seeking an Account Executive to manage AR, AP and e-commerce transactions. You will handle platform payments, invoicing, VAT withholding, and reconcile accounts using SQL Accounting.

The role requires accuracy, multitasking across Lazada, Shopee and TikTok Shop platforms, and collaboration with the Commercial & Finance teams. Immediate start is preferred.

Qualifications

• Diploma or Degree in Accounting, Finance or related field.
• Minimum 2 years of relevant accounting experience.
• Proficient in Excel and computerized accounting systems.
• Knowledge of SST (Service Tax) and withholding tax is a plus.

Responsibilities

• Process staff claims and maintain supporting records.
• Record AR and AP transactions and issue invoices.
• Link Lazada, Shopee and TikTok stores to the SQL e-commerce module and post orders.
• Perform bank reconciliations and investigate discrepancies.
• Assist with month-end closing and accounting reports and maintain ledgers.
• Collaborate with other departments to gather information for accounting and reconciliation.

Skills

Accounts Payable

Accounts Receivable

E-commerce accounting

SQL Accounting

MS Excel

Data entry

Education

Accounting degree/diploma

Tools

SQL Accounting Software

Lazada

Shopee

TikTok Shop

Microsoft Excel

Job description

We are looking for a responsible, detail-oriented and hands-on Account Executive to join our Finance & Accounts team.

This role will be responsible for the day-to-day management of Accounts Receivable (AR), Accounts Payable (AP), e-commerce accounting transactions, bank reconciliation, payment processing and general accounting administration.

The ideal candidate should be comfortable working with computerized accounting systems and handling transactions across multiple e-commerce platforms and payment gateways. Experience with SQL Accounting Software, Lazada, Shopee and TikTok Shop will be an added advantage.

Key Responsibilities

1. Accounts Payable & Staff Claims

• - Prepare, verify and process staff claims, including claims submitted by Directors and employees.
• - Ensure claims are supported by the necessary documents and comply with company policies.
• - Prepare and process withholding tax payments and related documentation.
• - Assist the Commercial Team with importing Purchase Orders (POs) into the accounting system.
• - Maintain proper supporting records.

2. Accounts Receivable & Collections

• - Record official receipts (ORs) and payments received from e-commerce platforms and payment gateways.
• - Prepare and record sales invoices for platform sales accurately and on a timely basis.
• - Obtain information from relevant departments to ensure accounting records are complete and accurate.
• - Maintain updated Accounts Receivable ledgers and journals.

3. E-Commerce Accounting

• - Create and maintain new product SKUs in the SQL accounting system.
• - Link Lazada, Shopee and TikTok stores to the SQL e-commerce module.
• - Map and maintain product SKUs within the SQL e-commerce module.
• - Post Lazada, Shopee and TikTok orders into the accounting system.
• - Post and reconcile Lazada, Shopee and TikTok payments.
• - Manually enter sales invoices and knock off payments for Shopify, PG Mall, BOH.com and S-Rewards.
• - Download, maintain and properly file reports from e-commerce platforms and payment gateways.
• - Reconcile e-commerce sales, platform payments and bank receipts to ensure transactions are complete and accurate.
• - Perform regular bank reconciliations and investigate discrepancies.
• - Match bank receipts and payments against accounting records.
• - Ensure accounting transactions are accurately recorded in the accounting system.
• - Assist in maintaining accurate and up-to-date accounting ledgers and journals.
• - Assist with month-end closing and other accounting activities.
• - Prepare accounting reports and statements for internal use.
• - Maintain proper documentation and filing of accounting records.

5. General & Administrative Duties

• - Perform accounting data entry and general administrative tasks related to the Finance & Accounts function.
• - Work closely with Commercial & other departments to obtain information required for accounting and reconciliation purposes.
• - Assist with audit-related requests and provide supporting documents when required.
• - Ensure all assigned tasks are completed accurately and within the required deadlines.
• - Perform other ad-hoc accounting and administrative duties as assigned by the Manager.

Requirements

• - Diploma or Degree in Accounting, Finance or a related field, or equivalent qualification.
• - Minimum 2 years of relevant accounting experience.
• - Good working knowledge of Accounts Receivable, Accounts Payable and general accounting procedures.
• - Proficient in Microsoft Office, particularly Microsoft Excel.
• - Experience with computerized accounting systems.
• - Knowledge of SQL Accounting Software is a must.
• - Experience handling Lazada, Shopee, TikTok Shop or other e-commerce transactions is an added advantage.
• - Basic knowledge of Service Tax (SST) and withholding tax.
• - Good numerical and analytical skills with strong attention to detail.
• - Good organizational skills with the ability to manage multiple tasks and meet deadlines.
• - Responsible, hardworking, proactive and willing to learn.
• - Strong sense of urgency and accountability towards assigned responsibilities.
• - Good communication, teamwork and problem-solving skills.
• - Required languages: Bahasa Malaysia and English.
• - Candidates who are able to start immediately or at short notice will have an advantage.

Preferred Candidate Profile

We are looking for someone who is:

• - Hands-on and detail-oriented in handling accounting transactions.
• - Comfortable working with high-volume and multi-platform transactions.
• - Able to identify discrepancies and follow through until issues are resolved.
• - Able to work independently while coordinating effectively with other departments.
• - Willing to learn new systems, processes and accounting procedures.
• - Responsible for maintaining the accuracy, completeness and timeliness of accounting records.

Key Performance Areas

• - Accurate and timely posting of AR, AP and e-commerce transactions.
• - Timely reconciliation of bank, e-commerce platform and payment gateway transactions.
• - Accurate SKU creation and mapping within the SQL system.
• - Timely follow-up and recording of customer payments.
• - Proper maintenance and filing of accounting documentation.
• - Timely completion of assigned month-end accounting activities.
• - Minimal errors and discrepancies in accounting records.
• - Effective coordination with internal departments.

Why Join Us?

You will have the opportunity to gain broad, hands-on exposure across Accounts Receivable, Accounts Payable, e-commerce accounting, payment reconciliation and computerized accounting systems in a fast-paced business environment.