Account Executive – Accounts Receivable & Accounts Payable

Sinma Digital Commerce Sdn. Bhd.; Shah Alam; On-site; MYR 42,000 - 60,000; Full time

Job summary

Sinma Digital Commerce Sdn. Bhd. is seeking an Account Executive to manage Accounts Receivable and Accounts Payable for multiple e-commerce platforms, perform bank reconciliations and maintain accurate ledgers.

The role involves hands-on accounting across Lazada, Shopee and TikTok Shop, with experience in SQL accounting software being highly advantageous. Ideal candidates hold a diploma or degree in accounting/finance, possess at least 2 years of relevant experience, and can start immediately.

Qualifications

• Diploma or degree in Accounting/Finance or related field.
• Minimum 2 years of relevant accounting experience.
• Proficient in AR/AP and general accounting procedures.
• Experience with SQL Accounting Software is essential.
• Experience handling Lazada, Shopee or TikTok Shop transactions is an advantage.

Responsibilities

• Handle Accounts Payable including staff claims and tax payments.
• Record AR receipts and issue sales invoices for platform sales.
• Create and maintain SKU mappings in the SQL system and link e-commerce stores.
• Perform bank reconciliations and reconcile platform payments with records.
• Assist with month-end closing and prepare accounting reports.

Skills

Attention to detail

Strong numerical skills

Communication skills

Multitasking

Education

Diploma or Degree in Accounting/Finance or related field

Tools

SQL Accounting Software

Lazada

Shopee

TikTok Shop

Job description

Account Executive – Accounts Receivable & Accounts Payable

We are looking for a responsible, detail-oriented and hands-on Account Executive to join our Finance & Accounts team.

This role will be responsible for the day-to-day management of Accounts Receivable (AR), Accounts Payable (AP), e-commerce accounting transactions, bank reconciliation, payment processing and general accounting administration.

The ideal candidate should be comfortable working with computerized accounting systems and handling transactions across multiple e-commerce platforms and payment gateways. Experience with SQL Accounting Software, Lazada, Shopee and TikTok Shop will be an added advantage.

Key Responsibilities

1. Accounts Payable & Staff Claims

• Prepare, verify and process staff claims, including claims submitted by Directors and employees.
• Ensure claims are supported by the necessary documents and comply with company policies.
• Prepare and process withholding tax payments and related documentation.
• Assist the Commercial Team with importing Purchase Orders (POs) into the accounting system.
• Maintain proper supporting records.

2. Accounts Receivable & Collections

• Record official receipts (ORs) and payments received from e-commerce platforms and payment gateways.
• Prepare and record sales invoices for platform sales accurately and on a timely basis.
• Obtain information from relevant departments to ensure accounting records are complete and accurate.
• Maintain updated Accounts Receivable ledgers and journals.

3. E-Commerce Accounting

• Create and maintain new product SKUs in the SQL accounting system.
• Link Lazada, Shopee and TikTok stores to the SQL e-commerce module.
• Map and maintain product SKUs within the SQL e-commerce module.
• Post Lazada, Shopee and TikTok orders into the accounting system.
• Post and reconcile Lazada, Shopee and TikTok payments.
• Manually enter sales invoices and knock off payments for Shopify, PG Mall, BOH.com and S-Rewards.
• Download, maintain and properly file reports from e-commerce platforms and payment gateways.
• Reconcile e-commerce sales, platform payments and bank receipts to ensure transactions are complete and accurate.
• Perform regular bank reconciliations and investigate discrepancies.
• Match bank receipts and payments against accounting records.
• Ensure accounting transactions are accurately recorded in the accounting system.
• Assist in maintaining accurate and up-to-date accounting ledgers and journals.
• Assist with month-end closing and other accounting activities.
• Prepare accounting reports and statements for internal use.
• Maintain proper documentation and filing of accounting records.

5. General & Administrative Duties

• Perform accounting data entry and general administrative tasks related to the Finance & Accounts function.
• Work closely with Commercial & other departments to obtain information required for accounting and reconciliation purposes.
• Assist with audit-related requests and provide supporting documents when required.
• Ensure all assigned tasks are completed accurately and within the required deadlines.
• Perform other ad-hoc accounting and administrative duties as assigned by the Manager.

Requirements

• Diploma or Degree in Accounting, Finance or a related field, or equivalent qualification.
• Minimum 2 years of relevant accounting experience.
• Good working knowledge of Accounts Receivable, Accounts Payable and general accounting procedures.
• Proficient in Microsoft Office, particularly Microsoft Excel.
• Experience with computerized accounting systems.
• Knowledge of SQL Accounting Software is a must.
• Experience handling Lazada, Shopee, TikTok Shop or other e-commerce transactions is an added advantage.
• Basic knowledge of Service Tax (SST) and withholding tax.
• Good numerical and analytical skills with strong attention to detail.
• Good organizational skills with the ability to manage multiple tasks and meet deadlines.
• Responsible, hardworking, proactive and willing to learn.
• Strong sense of urgency and accountability towards assigned responsibilities.
• Good communication, teamwork and problem-solving skills.
• Required languages: Bahasa Malaysia and English.
• Candidates who are able to start immediately or at short notice will have an advantage.

Preferred Candidate Profile

• Hands-on and detail-oriented in handling accounting transactions.
• Comfortable working with high-volume and multi-platform transactions.
• Able to identify discrepancies and follow through until issues are resolved.
• Able to work independently while coordinating effectively with other departments.
• Willing to learn new systems, processes and accounting procedures.
• Responsible for maintaining the accuracy, completeness and timeliness of accounting records.

Key Performance Areas

• Accurate and timely posting of AR, AP and e-commerce transactions.
• Timely reconciliation of bank, e-commerce platform and payment gateway transactions.
• Accurate SKU creation and mapping within the SQL system.
• Proper maintenance and filing of accounting documentation.
• Timely completion of assigned month-end accounting activities.
• Minimal errors and discrepancies in accounting records.
• Effective coordination with internal departments.

Why Join Us?

You will have the opportunity to gain broad, hands-on exposure across Accounts Receivable, Accounts Payable, e-commerce accounting, payment reconciliation and computerized accounting systems in a fast-paced business environment.

If you are a detail-oriented accounting professional who enjoys taking ownership of your work and is looking for a role with broad exposure, we would like to hear from you.