Account Cum Admin Executive

GENESIS PLUMBING SDN BHD; Shah Alam; On-site; MYR 60,000 - 90,000; Full time

Job summary

GENESIS PLUMBING SDN BHD is seeking an experienced finance professional to manage full-set accounting (AR/AP/GL) and support month-end processes.

You will input invoices, reconcile supplier statements, prepare cash flow reports, and coordinate with auditors and tax agents to ensure regulatory compliance.

The role requires bilingual communication in English and Malay, solid Excel skills, and at least four years of related experience.

Qualifications

• Diploma or Degree Holder in Finance or Accounting or equivalent.
• At least 4 years of experience in a similar role.
• Experience with full set of accounts: AR/AP/GL.
• Ability to work under pressure and meet closing deadlines.
• Proficient in English and Malay communication.
• Basic Excel skills and SQL Accounting familiarity.

Responsibilities

• Key in daily supplier invoices and match with POs/DOs.
• Enter customer payments and update cash flow records.
• Prepare monthly cash flow and bank reconciliations.
• Coordinate external parties for audit and regulatory compliance.
• Maintain proper accounting filing and year-end audit readiness.
• Assist in SST submissions and tax-related tasks.

Skills

Bilingual English/Malay

Deadline-driven

Independent worker

Time management

Education

Diploma or Degree in Finance or Accounting

Tools

SQL Accounting System

Excel

Job description

Prepare daily sales invoice, key in incoming payment from customer to accounting system.

Follow up on due work-done certificate and due collection from client to ensure month end company cash flow in positive position.

Monitor and keep updating internal data in project summary for month end accuracy cash flow report.

Generate monthly statement to customer.

2. Account Payable

Key in daily supplier invoice, matching invoice with purchase order and delivery order correctly.

Prepare certificate and request sub-con tax invoice, payment to supplier, staff salary and miscellaneous payment.

Reconcile monthly statement of accounts from supplier to ensure all cost and expenses taken in accordingly.

Monitor and check all double entry to general ledger to ensure correct records.

Monthly loan installment. Prepare journal entry.

4. Monthly Reporting

Prepare the cash flow report including cash book, supplier and customer aging for management to review company performance and ensure positive cash flow for payment to sub-con and vendor.

Prepare the bank reconciliation report and to ensure all the transactions perform accordingly to accounting system.

Maintain and organize proper filing accounting records to facilitate annual year-end financial audit.

Liaise with relevant external parties such as the auditors, bankers, tax agents, company secretary, solicitors and statutory bodies such as the Inland Revenue Board to ensure all legal and regulatory / statutory compliance.

Submission of E-Invoice to LHDN for validation on time.

5. Others

Processing of utilities, office expenses, project billings, purchase order issuance and contract tender / performance bond application to ensure timely and accurate progress claim, payment summary and final account statement to vendor / sub-contractors

Coordinate and follow up day to day administrative and operation activities of companies.

Prepare internal company certificate, back charge and internal progress claim.

Handle on trade facilities - submission of BA application etc. and monitor the tradeline facilities.

SST - submission to LHDN.

Handle on stamp duty application.

Ad-hoc.

Required to - KNOW (Skills, Knowledge & Behaviours)

Diploma or Degree Holder in Finance or Accountancy or other relevant professional certification.

At least 4 years of working experience in a similar capacity.

Experienced in handling full set of account etc AR/AP/GL.

Able to work under pressure and independently to meet closing schedule deadlines.

Able to communicate well and write in English and Malay.

Basic knowledge in excel and well versed in SQL Accounting System software.