Account Assistant (Westport)

Xinyi Energy Smart (M) Sdn Bhd; Klang City, Port Klang; On-site; MYR 36,000 - 48,000; Full time

Job summary

Xinyi Energy Smart (M) Sdn Bhd is seeking a detail-oriented billing administrator to handle invoicing for import/export and logistics services. You will perform data entry, billing checks and support AR/AP tasks, ensuring accurate records and timely processing at Port Klang.

The role requires proficiency in Excel and English/Bahasa Malaysia, with training at Jasin, Melaka before placement at Port Klang. Candidates should be able to work independently and meet deadlines.

Qualifications

• Minimum SPM / Diploma in Accounting, Finance, Business Administration, Logistics or related field.

Responsibilities

• Prepare and issue billing invoices accurately and on time.
• Check billing details, charges and supporting documents before issuing invoices.
• Process invoices related to import, export, transportation and other logistics services.
• Maintain proper records of invoices and billing documents.
• Assist with Accounts Receivable (AR) and Accounts Payable (AP) related tasks.
• Follow up on billing discrepancies and payment-related matters.
• Data entry for invoices, shipment information and financial/logistics records.
• Update and maintain accurate information in the company system and Excel.
• Prepare, organize and maintain proper filing of billing, shipping and financial documents.
• Assist in preparing reports and summaries when required.
• Assist with import and export documentation and administrative matters at Port Klang.
• Monitor shipment and container status.
• Liaise with shipping lines, freight forwarders, haulers and other relevant parties.
• Follow up on shipment, documentation and billing-related matters.

Skills

Billing & invoicing

Data entry

Attention to detail

Office communication

English & BM proficiency

Education

Diploma/SPM in Accounting or related

Tools

Excel

Job description

Prepare and issue billing invoices accurately and on time.

Check billing details, charges and supporting documents before issuing invoices.

Process invoices related to import, export, transportation and other logistics services.

Maintain proper records of invoices and billing documents.

Assist with Accounts Receivable (AR) and Accounts Payable (AP) related tasks.

Follow up on billing discrepancies and payment-related matters.

Data Entry & Administration

Perform daily data entry for invoices, shipment information and financial/logistics records.

Update and maintain accurate information in the company system and Excel.

Prepare, organize and maintain proper filing of billing, shipping and financial documents.

Assist in preparing reports and summaries when required.

Import & Export / Port Operations

Assist with import and export documentation and administrative matters at Port Klang.

Monitor shipment and container status.

Liaise with shipping lines, freight forwarders, haulers and other relevant parties.

Follow up on shipment, documentation and billing-related matters.

Job Requirements:

Minimum SPM / Diploma in Accounting, Finance, Business Administration, Logistics or related field.

Experience in billing, invoicing, data entry, AP/AR or logistics will be an advantage.

Basic knowledge of accounting and invoice processing.

Proficient in Microsoft Office, especially Excel.

Good command of English and Bahasa Malaysia; Mandarin is an added advantage.

Detail-oriented, responsible and accurate in handling data and documents.

Able to work independently and meet deadlines.

Able to work at Port Klang.

Training Arrangement:

Required to undergo 1–2 weeks of initial training at Jasin, Melaka upon joining the company.

Training will cover billing, invoice processing, data entry, AP/AR and relevant import/export procedures.

Upon completion of training, the employee will be assigned to Port Klang.

We are a subsidiary of global leading glass manufacturer namely \" Xinyi Glass Holdings Ltd \" which is listed in Hang Seng Stock Exchange.

With over 25 years of specializing in glass manufacturing; capable of applying advanced glass technology from automobile glass, architectural glass to solar glass production.

In the progress of setting up a STRATEGIC GLASS HUB in Jasin, Melaka to cater for local and South East Asia ever growing glass demand.

Our mission is to be an Excellent Service Providers Meeting the Needs Of Customers For Quality Consistency, Timely Supply & Price Competitiveness.

We are a subsidiary of global leading glass manufacturer namely \" Xinyi Glass Holdings Ltd \" which is listed in Hang Seng Stock Exchange.

With over 25 years of specializing in glass manufacturing; capable of applying advanced glass technology from automobile glass, architectural glass to solar glass production.

In the progress of setting up a STRATEGIC GLASS HUB in Jasin, Melaka to cater for local and South East Asia ever growing glass demand.

Our mission is to be an Excellent Service Providers Meeting the Needs Of Customers For Quality Consistency, Timely Supply & Price Competitiveness.