Account Assistant

Cocofans Sdn Bhd; Selangor; On-site; MYR 36,000 - 54,000; Full time

Job summary

Cocofans Sdn Bhd is seeking an Admin Executive to manage invoices, expenses, and document control from its Ara Damansara, Petaling Jaya location. You will track payments, verify documents, recording expenses, and maintain filing systems. The role includes light admin support and handling customer enquiries when needed.

Ideal candidates have 1–3 years’ experience in admin or accounting support, strong Excel/Sheets/SQL skills, and excellent English and Bahasa Melayu. Mandarin is a plus.

Qualifications

• 1–3 years of experience in an administrative, accounts, or documentation role.
• Experience handling invoices, expenses, and filing systems.
• Proficiency in Microsoft Excel, Google Sheets, and SQL.
• Strong organizational skills with excellent attention to detail.
• Good command of English and Bahasa Melayu; Mandarin is an added advantage.

Responsibilities

• Prepare invoices and update payment statuses.
• Maintain accurate records of outstanding and completed payments.
• Ensure Delivery Orders (DOs), invoices, and related documents match correctly.
• Identify and report discrepancies promptly.
• Record and organize company expenses.
• Maintain complete supporting documents for accounting and audit purposes.
• Maintain an organized filing system (both digital and physical).
• Ensure all invoices, DOs, receipts, and forms are properly labeled and easy to retrieve.
• Prepare simple reports and update internal trackers.
• Support day-to-day office administrative tasks.
• Respond to new customer enquiries when required.

Skills

Strong organizational skills

Attention to detail

Ability to work independently

Structured processes

English and Bahasa Melayu proficiency

Tools

Microsoft Excel

Google Sheets

SQL

Job description

CocoFans is Hiring: Admin Executive

We are looking for a reliable, detail-oriented Admin Executive to manage our company's invoices, expenses, and document control.

If you enjoy structured work, keeping records organized, and ensuring nothing gets overlooked, this role is for you.

What You’ll Do 1) Invoice & Payment Tracking

• Prepare invoices and update payment statuses.

• Maintain accurate records of outstanding and completed payments.

2) Document Verification

• Ensure Delivery Orders (DOs), invoices, and related documents match correctly.

• Identify and report discrepancies promptly.

3) Expense Recording

• Record and organize company expenses.

• Maintain complete supporting documents for accounting and audit purposes.

4) Filing & Document Control

• Maintain an organized filing system (both digital and physical).

• Ensure all invoices, DOs, receipts, and forms are properly labeled and easy to retrieve.

5) Administrative Support

• Prepare simple reports.

• Update internal trackers.

• Support day-to-day office administrative tasks.

6) Basic Customer Service

• Respond to new customer enquiries when required.

This Role Is NOT for You If:

• You dislike repetitive or detail-oriented work.

• You require constant supervision or training.

We're Looking For Someone Who Has:

• 1–3 years of experience in an administrative, accounts, or documentation role.

• Experience handling invoices, expenses, and filing systems.

• Proficiency in Microsoft Excel, Google Sheets, and SQL.

• Strong organizational skills with excellent attention to detail.

• Ability to work independently and follow structured processes.

• Good command of English and Bahasa Melayu. (Mandarin is an added advantage.)

Role Details

Location: Ara Damansara, Petaling Jaya

Working Days: 5.5 days per week