Accounts and Admin Executive

Pulai Rock Industries Sdn. Bhd.; Ipoh; On-site; MYR 42,000 - 72,000; Full time

Job summary

Pulai Rock Industries Sdn. Bhd. in Malaysia seeks a capable finance professional to support accounting and administration functions. The role emphasizes continuity by stepping in for key personnel when needed and ensuring accurate financial records and compliant documentation.

You will handle accounting duties, liaise with auditors and banks, manage licenses and records, and assist with daily system entries and reporting. Strong Excel/Word skills and multilingual communication are preferred.

Qualifications

• Bachelor’s Degree in Finance, Accounting, Business Administration or relevant field.
• Minimum 3 years’ experience in relevant field.
• Familiarity with SQL Accounting Software or ERP systems is preferred.
• Proficient in Microsoft Office, especially Excel and Word.
• Strong communication, management and interpersonal skills with the ability to solve problems and meet deadlines with minimal supervision.
• Strong verbal, written and communication skills.
• Proficient in English, Bahasa Malaysia and Mandarin is necessary to effectively communicate with Mandarin-speaking clients.
• Fresh graduates are welcome to apply (if have equivalent work experience will be an added advantage).

Responsibilities

• Handle accounting duties and maintain financial records.
• Ensure proper filing and documentation of all accounting records.
• Participate in internal financial planning and external audits.
• Communicate with auditors, company secretary, banks, government bodies, and other external parties.
• Collaborate with tax agents to ensure compliance with tax requirements (including tax estimation, computation, and withholding tax).
• Collaborate with supervisors to complete tasks and manage ad-hoc assignments.
• Assist with daily system entries and financial reporting.
• Follow office policies and contribute to process improvement.
• Administrative duties as part of offices management, including license renewals and records handling.

Skills

Communication

Management

Interpersonal skills

Problem solving

Deadline oriented

English language

Bahasa Malaysia

Mandarin

Education

Bachelor’s Degree in Finance, Accounting, Business Administration or relevant field

Tools

SQL Accounting Software

ERP systems

Microsoft Office (Excel & Word)

Job description

The ideal candidate should be familiar with accounting and administration tasks. While

not responsible for all tasks at once, the candidate will ensure operational continuity by

stepping in for key personnel when necessary.

Responsibilities

Accounting activities, including:

• Handle accounting duties and maintain financial records.
• Ensure proper filing and documentation of all accounting records.
• Participate in internal financial planning and external audits.
• Communicate with auditors, company secretary, banks, government bodies, and
• other external parties.
• Collaborate with tax agents to ensure compliance with tax requirements (including
• tax estimation, computation, and withholding tax).
• Collaborate with supervisors to complete tasks and manage ad-hoc assignments.
• Assist with daily system entries and financial reporting.
• Follow office policies and contribute to process improvement.

Administrative activities, including:

• Communicate with relevant authorities or government departments as needed.
• Manage new applications and renewals for company, business, and working licensesand permits in compliance with regulations.
• Ensure timely renewal of company vehicle road tax and insurance.
• Handle incoming calls, take messages, and redirect calls as necessary.
• Respond to email inquiries promptly.
• Oversee office management tasks such as ordering stationery and supplies.
• Manage both physical and digital records, ensuring a proper filing system ismaintained.

Requirements

• Bachelor’s Degree in Finance, Accounting, Business Administration or relevant field.
• Minimum 3 years’ experience in relevant field.
• Familiarity with SQL Accounting Software or ERP systems is preferred.
• Proficient in Microsoft Office, especially Excel and Word.
• Strong communication, management, and interpersonal skills, with the ability tosolve problems and meet deadlines with minimal supervision.
• Strong verbal, written and communication skills.
• Proficient in English, Bahasa Malaysia and Mandarin is necessary to effectivelycommunicate with Mandarin-speaking clients.
• Fresh graduates are welcome to apply (if have equivalent work experience will be anadded advantage).