Account Assistant

GAMBIT GROUP SDN. BHD.; Petaling Jaya; On-site; MYR 28,000 - 50,000; Full time

Job summary

GamBit Group is seeking an Accounts Assistant to support daily accounting operations, including AP, AR, bank and cash management, and general ledger tasks. The role emphasizes attention to detail and the ability to work with accounting systems.

You will assist in processing invoices, preparing payment schedules, reconciling statements, and supporting month-end closing and reporting. Fresh graduates are encouraged to apply for this on-site position in Malaysia.

Qualifications

• Diploma or degree in Accounting, Finance, or related field; fresh graduates welcome.
• Basic understanding of accounting principles.
• Proficient in Microsoft Excel; experience with AutoCount is a plus.
• Detail-oriented with good organizational skills.
• Positive attitude, willingness to learn, and able to meet deadlines.

Responsibilities

• Assist in processing supplier invoices, payment vouchers, and payment requests.
• Prepare weekly and monthly payment schedules.
• Verify supporting documents before processing payments.
• Reconcile supplier statements and resolve discrepancies.
• Issue sales invoices, credit notes, debit notes, and official receipts.
• Record customer receipts and allocate payments.
• Monitor outstanding receivables and assist in collection follow-ups.
• Reconcile customer statements.
• Record daily bank transactions.
• Assist in preparing bank reconciliations.
• Support payment processing and fund transfers.
• Handle staff claims and reimbursement verification.
• Perform data entry for accounting transactions into the accounting system (e.g., AutoCount).
• Prepare journal entries and assist with account reconciliations.
• Maintain proper accounting records and filing (both hardcopy and softcopy).
• Assist in maintaining the fixed asset register where applicable.
• Assist in preparing supporting schedules for month-end closing.
• Support the preparation of monthly management accounts and financial reports.
• Assist in reconciling balance sheet accounts and identifying discrepancies.
• Assist in preparing supporting schedules and documents for SST, corporate tax, withholding tax, and other statutory submissions.
• Coordinate with tax agents on routine tax matters and provide supporting information when required.
• Maintain proper tax documentation and statutory records.
• Assist in ensuring timely submission of tax-related documents and compliance requirements.
• Assist in preparing and maintaining statutory documents and corporate records.
• Coordinate with company secretaries on statutory filings, annual returns, resolutions, and other compliance matters.
• Maintain proper filing of statutory documents and corporate records.
• Assist with the preparation of documents for board meetings, shareholder resolutions, and regulatory submissions when required.
• Assist in preparing audit schedules and supporting documents.
• Liaise with auditors, tax agents, bankers, and company secretaries on routine matters.
• Ensure compliance with company policies, internal controls, and Finance SOPs.
• Maintain proper document filing and record management.
• Liaise with internal departments, suppliers, customers, and external parties on routine finance matters.
• Provide general administrative support to the Finance & Accounts Department.
• Support ad hoc finance assignments and special projects.
• Assist with system enhancements and process improvement initiatives.
• Perform any other duties assigned by the Senior Accounts Executive, Finance Manager, or Management.

Skills

Attention to detail

Organizational skills

Positive attitude

Willingness to learn

Deadline-driven

Education

Diploma / Degree in Accounting, Finance, or related field

Tools

Excel

AutoCount

Job description

We are looking for a Accounts Assistant to support daily accounting operations. This role involves handling basic accounting tasks, maintaining accurate records, and assisting the finance team in ensuring smooth financial processes.

Key Responsibilities:

Accounts Payable (AP)

• Assist in processing supplier invoices, payment vouchers, and payment requests.
• Prepare weekly and monthly payment schedules.
• Verify supporting documents before processing payments.
• Reconcile supplier statements and resolve discrepancies.

Accounts Receivable (AR)

• Issue sales invoices, credit notes, debit notes, and official receipts.
• Record customer receipts and allocate payments accurately.
• Monitor outstanding receivables and assist in collection follow-ups.
• Reconcile customer statements.

Bank & Cash Management

• Record daily bank transactions.
• Assist in preparing bank reconciliations.
• Support payment processing and fund transfers.
• Handle staff claims and reimbursement verification.

General Accounting

• Perform data entry for accounting transactions into the accounting system (e.g., AutoCount).
• Prepare journal entries and assist with account reconciliations.
• Maintain proper accounting records and filing (both hardcopy and softcopy).
• Assist in maintaining the fixed asset register where applicable.

Month-End Closing & Reporting

• Assist in preparing supporting schedules for month-end closing.
• Support the preparation of monthly management accounts and financial reports.
• Assist in reconciling balance sheet accounts and identifying discrepancies.

Tax & Statutory Support

• Assist in preparing supporting schedules and documents for SST, corporate tax, withholding tax, and other statutory submissions.
• Coordinate with tax agents on routine tax matters and provide supporting information when required.
• Maintain proper tax documentation and statutory records.
• Assist in ensuring timely submission of tax-related documents and compliance requirements.

Company Secretarial (CoSec) Support

• Assist in preparing and maintaining statutory documents and corporate records.
• Coordinate with company secretaries on statutory filings, annual returns, resolutions, and other compliance matters.
• Maintain proper filing of statutory documents and corporate records.
• Assist with the preparation of documents for board meetings, shareholder resolutions, and regulatory submissions when required.

Audit & Compliance

• Assist in preparing audit schedules and supporting documents.
• Liaise with auditors, tax agents, bankers, and company secretaries on routine matters.
• Ensure compliance with company policies, internal controls, and Finance SOPs.

Administrative Support

• Maintain proper document filing and record management.
• Liaise with internal departments, suppliers, customers, and external parties on routine finance matters.
• Provide general administrative support to the Finance & Accounts Department.

Other Responsibilities

• Support ad hoc finance assignments and special projects.
• Assist with system enhancements and process improvement initiatives.
• Perform any other duties assigned by the Senior Accounts Executive, Finance Manager, or Management.

Qualifications:

• Diploma / Degree in Accounting, Finance, or related field (fresh graduates are encouraged to apply)
• Basic understanding of accounting principles
• Proficient in Microsoft Excel; experience with accounting systems (e.g. Autocount) is an added advantage
• Detail-oriented with good organizational skills
• Positive attitude, willingness to learn, and able to meet deadlines

GamBit Group is a technology-driven consortium of private wealth management companies, encompassing trustee services, digital asset custody, private credit and equity. We bridge traditional and digital finance to offer innovative, accessible solutions that preserve and grow wealth across generations. Our mission is to democratize wealth management, making financial planning, literacy, and inheritance solutions accessible to everyone, not just the wealthy.

GamBit Group is a technology-driven consortium of private wealth management companies, encompassing trustee services, digital asset custody, private credit and equity. We bridge traditional and digital finance to offer innovative, accessible solutions that preserve and grow wealth across generations. Our mission is to democratize wealth management, making financial planning, literacy, and inheritance solutions accessible to everyone, not just the wealthy.