ACCOUNT ADMIN ASSISTANT

Licentokil (Sabah) Sdn Bhd; West Coast Division; On-site; MYR 28,000 - 42,000; Full time

Job summary

Licentokil (Sabah) Sdn Bhd is seeking a capable Accounts Administration Assistant to support the Finance & Administration Department with daily accounting, billing, and documentation tasks. You will handle invoicing, data entry, and reconciliation while ensuring accuracy and timely processing.

The role involves collaboration with internal departments and customers, requiring attention to detail, organizational skills, and the ability to work both independently and as part of a team.

Qualifications

• Minimum SPM / Diploma required in relevant fields.
• Good knowledge of Excel and MS Office.
• Experience in accounting/billing/administration is preferred.
• Basic understanding of accounting principles and AR.
• Able to work independently and as part of a team.

Responsibilities

• Assist with daily accounting and administrative activities.
• Prepare and issue customer invoices, credit notes and other billing documents.
• Check service reports, work orders and supporting documents before invoicing.
• Perform data entry for invoices, payments and receipts.
• Assist with AR and AP functions.
• Follow up on outstanding customer payments and maintain records.
• Prepare customer statements and assist with account reconciliation.
• Monitor customer credit terms and overdue accounts.
• Maintain filing of invoices and payment documents.

Skills

Microsoft Excel

Microsoft Office

Attention to detail

Organisational skills

Teamwork

Education

SPM / Diploma in Accounting, Finance, Business Administration or related field

Tools

AutoCount

Job description

The successful candidate will support the Finance & Administration Department in daily accounting, billing, administrative and documentation activities, ensuring that financial records and customer accounts are maintained accurately and efficiently.

Key responsibilities

• Assist with daily accounting and administrative activities.
• Prepare and issue customer invoices, credit notes and other billing documents.
• Assist in checking service reports, work orders and supporting documents before invoicing.
• Perform data entry for invoices, payments, receipts and other accounting transactions.
• Assist with Accounts Receivable (AR) and Accounts Payable (AP) functions.
• Follow up on outstanding customer payments and maintain proper collection records.
• Prepare customer statements of accounts and assist with account reconciliation.
• Assist in monitoring customer credit terms and overdue accounts.
• Maintain proper filing of invoices, payment documents, purchase documents and other accounting records.
• Assist with preparation of reports for management and the Finance Department.

About you

• Minimum SPM / Diploma in Accounting, Finance, Business Administration or related field.
• Preferably 1–2 years of relevant experience in accounts, administration, billing or finance.
• Experience in the service industry will be an added advantage.
• Basic understanding of accounting principles and Accounts Receivable.
• Good knowledge of Microsoft Excel and Microsoft Office.
• Experience with accounting software such as AutoCount will be an advantage.
• Good attention to detail and accuracy in data entry and documentation.
• Good organisational and time-management skills.
• Able to communicate effectively with customers and internal departments.
• Able to work independently and as part of a team.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as an Accounts Administration Assistant?
• Which of the following types of qualifications do you have?
• Do you have Invoice Processing experience?
• Do you have Invoice Management experience?
• How many years of accounts administration experience do you have?