Academy Administration Executive

Penang Skills Development Centre; George Town; In loco; MYR 36.000 - 48.000; Tempo pieno

Descrizione del lavoro

Penang Skills Development Centre in Penang seeks an organised Administration/Operations professional to support intake registration, documentation, and daily office tasks. The role emphasizes accuracy, vendor liaison, and service across multiple programs.

You will handle offer letters, orientation, funding paperwork, data maintenance in PSDC systems, and coordinate audits and events, with a focus on 5S, teamwork, and independent work.

Competenze

• Degree in Administration, Business, Management, or related field.
• Minimum 2 years of relevant administrative/operations experience in Academy.
• Experience in education, TVET or similar environment is advantageous.
• Strong knowledge of office administration, facilities management, and vendor management.
• Excellent communication skills in Bahasa Malaysia and English.
• Proficient in Microsoft Office and administrative systems.
• Ability to work independently and as part of a team.

Mansioni

• Manage registration for new intakes across programs.
• Prepare offer letters, orientation sessions, and related documentation.
• Handle documentation for loans, funding programs, and claims.
• Prepare proposals, letters, and certificates according to PSDC and customer standards.
• Maintain accurate student data in PSDC systems and funder platforms.
• Respond to inquiries via phone, email, and teleconference.
• Liaise with agencies for audits, examinations, and external visits.
• Manage purchase requests, purchase orders, delivery orders, and invoices.
• Prepare budget documents, monthly income/expense reports, and student allowances.
• Plan and schedule preventive maintenance for equipment.
• Ensure proper housekeeping and compliance with 5S standards.
• Represent PSDC during Open Days, Education Fairs, and promotional activities.
• Assist in organizing Applied Engineering events and After 5 activities.

Conoscenze

Organizational skills

Multitasking

Communication skills

Microsoft Office

Administrative systems

Vendor management

Teamwork

Formazione

Degree in Administration/Business/Management

Descrizione del lavoro

• Manage registration for new intakes across multiple programs (IAT, QAT, PMT, DMT, DIAT, DQAT, C&G, MMP).
• Prepare offer letters, orientation sessions, and related documentation for self-sponsored and funded students.
• Administrative Support:
• Handle documentation for loans, funding programs, and claims.
• Prepare proposals, letters, and certificates according to PSDC and customer standards.
• Maintain accurate student data in PSDC systems and funder platforms.
• Communication & Customer Service:
• Respond to inquiries via phone, email, and teleconference.
• Liaise with agencies for audits, examinations, and external visits.
• Manage purchase requests, purchase orders, delivery orders, and invoices.
• Prepare budget documents, monthly income/expense reports, and student allowances.
• Maintenance & Housekeeping:
• Plan and schedule preventive maintenance for equipment.
• Ensure proper housekeeping and compliance with 5S standards.
• Represent PSDC during Open Days, Education Fairs, and promotional activities.
• Assist in organizing Applied Engineering events and After 5 activities.

Responsibilities

• Student Registration & Orientation:
  • Manage registration for new intakes across multiple programs (IAT, QAT, PMT, DMT, DIAT, DQAT, C&G, MMP).
  • Prepare offer letters, orientation sessions, and related documentation for self-sponsored and funded students.
• Administrative Support:
  • Handle documentation for loans, funding programs, and claims.
  • Prepare proposals, letters, and certificates according to PSDC and customer standards.
  • Maintain accurate student data in PSDC systems and funder platforms.
• Communication & Customer Service:
  • Respond to inquiries via phone, email, and teleconference.
  • Liaise with agencies for audits, examinations, and external visits.
• Procurement & Financial Documentation:
  • Manage purchase requests, purchase orders, delivery orders, and invoices.
  • Prepare budget documents, monthly income/expense reports, and student allowances.
• Maintenance & Housekeeping:
  • Plan and schedule preventive maintenance for equipment.
  • Ensure proper housekeeping and compliance with 5S standards.
• Event Participation:
  • Represent PSDC during Open Days, Education Fairs, and promotional activities.
  • Assist in organizing Applied Engineering events and After 5 activities.

Requirements

• Degree in Administration, Business, Management, Education Management, or related field.
• Minimum 2 years of relevant administrative/operations experience in Academy.
• Experience in an education, training, academy, TVET or similar environment will be an advantage.
• Strong knowledge of office administration, facilities management, and vendor management.
• Strong organizational and multitasking skills.
• Excellent communication skills- Bahasa Malaysia and English (written and verbal).
• Proficient in Microsoft Office and administrative systems.
• Ability to work independently and as part of a team.