Academic Operations Coordinator

ASIA PACIFIC HIGHER LEARNING SDN BHD (Lincoln University College); Petaling Jaya; On-site; MYR 28,000 - 42,000; Full time

Job summary

Lincoln University College in Petaling Jaya seeks an Administration Executive to provide essential support to faculty, departments, and management, ensuring smooth daily operations.

The role handles registrations, enrolments, records, and correspondence with students and parents. On-the-job training is provided to develop professional skills. Proficiency in Mandarin, English, and Bahasa Malaysia is preferred, with strong MS Office skills and a detail-oriented, independent work style.

Qualifications

• Fresh Graduate with Diploma or Bachelor’s degree in any field.
• Proficient in Mandarin; good command of English and Bahasa Malaysia.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Strong communication, interpersonal, and teamwork skills.
• Detail-oriented, responsible, and able to work independently under pressure.

Responsibilities

• Provide administrative support to faculty members, departments, and management.
• Handle student-related matters such as registration, enrollment, and records management.
• Maintain and update academic files, databases, and documentation.
• Assist in scheduling lectures, examinations, and academic events.
• Prepare official documents such as letters, reports, and meeting minutes.
• Liaise with internal departments (e.g., Admissions, Finance, Academic Affairs).
• Ensure compliance with university policies and Malaysian higher education regulations (e.g., MQA requirements).
• Manage correspondence with students, parents, and external stakeholders.
• Support quality assurance processes and accreditation documentation.
• Monitor office supplies and maintain an organized working environment.

Skills

Mandarin proficiency

English proficiency

Bahasa Malaysia proficiency

Communication skills

Interpersonal skills

Teamwork

Detail-oriented

Independent worker

Education

Fresh Graduate, Diploma or Bachelor’s Degree in any field

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Lincoln University College in Petaling Jaya seeks an Administration Executive to provide essential support to faculty, departments, and management, ensuring smooth daily operations.

The role handles registrations, enrolments, records, and correspondence with students and parents. On-the-job training is provided to develop professional skills. Proficiency in Mandarin, English, and Bahasa Malaysia is preferred, with strong MS Office skills and a detail-oriented, independent work style.