Administrative Executive

ASIA PACIFIC HIGHER LEARNING SDN BHD (Lincoln University College); Petaling Jaya; On-site; MYR 28,000 - 42,000; Full time

Job summary

Lincoln University College in Petaling Jaya seeks an Administration Executive to provide essential support to faculty, departments, and management, ensuring smooth daily operations.

The role handles registrations, enrolments, records, and correspondence with students and parents. On-the-job training is provided to develop professional skills. Proficiency in Mandarin, English, and Bahasa Malaysia is preferred, with strong MS Office skills and a detail-oriented, independent work style.

Qualifications

• Fresh Graduate with Diploma or Bachelor’s degree in any field.
• Proficient in Mandarin; good command of English and Bahasa Malaysia.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Strong communication, interpersonal, and teamwork skills.
• Detail-oriented, responsible, and able to work independently under pressure.

Responsibilities

• Provide administrative support to faculty members, departments, and management.
• Handle student-related matters such as registration, enrollment, and records management.
• Maintain and update academic files, databases, and documentation.
• Assist in scheduling lectures, examinations, and academic events.
• Prepare official documents such as letters, reports, and meeting minutes.
• Liaise with internal departments (e.g., Admissions, Finance, Academic Affairs).
• Ensure compliance with university policies and Malaysian higher education regulations (e.g., MQA requirements).
• Manage correspondence with students, parents, and external stakeholders.
• Support quality assurance processes and accreditation documentation.
• Monitor office supplies and maintain an organized working environment.

Skills

Mandarin proficiency

English proficiency

Bahasa Malaysia proficiency

Communication skills

Interpersonal skills

Teamwork

Detail-oriented

Independent worker

Education

Fresh Graduate, Diploma or Bachelor’s Degree in any field

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Provide administrative support to faculty members, departments, and management

Handle student-related matters such as registration, enrollment, and records management

Maintain and update academic files, databases, and documentation

Assist in scheduling lectures, examinations, and academic events

Prepare official documents such as letters, reports, and meeting minutes

Liaise with internal departments (e.g., Admissions, Finance, Academic Affairs)

Ensure compliance with university policies and Malaysian higher education regulations (e.g., MQA requirements)

Manage correspondence with students, parents, and external stakeholders

Support quality assurance processes and accreditation documentation

Monitor office supplies and maintain an organized working environment

Job Requirements :

Fresh Graduate, Diploma or Bachelor’s Degree in any field.

On-the-job training and guidance will be provided to support professional development.

Proficient in Mandarin, with a good command of English and Bahasa Malaysia. Proficient in Arabic will also be an added advantage3

Mandarin proficiency is required as this role involves regular communication with Mandarin-speaking clients.

Competent in Microsoft Office applications (Word, Excel, PowerPoint).

Strong communication, interpersonal, and teamwork skills.

Detail-oriented, responsible, and able to work independently under pressure.

Unlock job insights

Your application will include the following questions:

• How many years' experience do you have as an Administration Executive?
• Which of the following statements best describes your right to work in Malaysia?
• How would you rate your Mandarin language skills?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• Which of the following Microsoft Office products are you experienced with?
• Which of the following languages are you fluent in?

Education, Training & Professional Development 101-1,000 employees

Lincoln University College, Petaling Jaya was established in 2002 as Lincoln College (LC) and upgraded in 2011. Lincoln University College is one of the premier private institutions of higher education approved by the Ministry of Higher Education and Malaysian Qualifications Agency (MQA- National Accreditation Board). The University College is situated in the cosmopolitan town of Petaling Jaya Near Kelana Jaya LRT Station, which is 10 kilometers West of the capital city, Kuala Lumpur.

Lincoln University College, Petaling Jaya was established in 2002 as Lincoln College (LC) and upgraded in 2011. Lincoln University College is one of the premier private institutions of higher education approved by the Ministry of Higher Education and Malaysian Qualifications Agency (MQA- National Accreditation Board). The University College is situated in the cosmopolitan town of Petaling Jaya Near Kelana Jaya LRT Station, which is 10 kilometers West of the capital city, Kuala Lumpur.

To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory / salary below minimum wage.

What can I earn as an Administration Executive