Talent Acquisition Assistant

Jabil; Región Centro; Presencial; MXN 167.000 - 301.000; Jornada completa

Descripción de la vacante

Jabil is seeking an experienced Recruitment Administrative Specialist to provide comprehensive support to the recruitment team. You will schedule all interviews, collect feedback, track activity, and generate staffing reports while coordinating with background check vendors and handling new hire paperwork.

This role requires strong communication, meticulous attention to detail, and proficiency with Microsoft Office and ATS tools.

Formación

• Excellent oral and written communication skills.
• Ability to manage multiple assignments and prioritize.
• Intermediate or advanced knowledge of Microsoft Office (Outlook, Word, Excel).
• Experience with Applicant Tracking Systems or similar software preferred.
• Ability to maintain a high degree of confidentiality.

Responsabilidades

• Schedule and coordinate all interviews, including travel arrangements when applicable.
• Compile interview feedback and produce staffing reports as needed.
• Update applicant database and maintain candidate communications.
• Draft offer letters with recruiter approval.

Conocimientos

Excellent communication

Attention to detail

Multitasking

ATS experience

Confidentiality

Professional conduct

Educación

High School diploma

Bachelor's degree preferred

Herramientas

Microsoft Office

Descripción del empleo

Job Summary

Provide administrative support to the recruitment team. Responsible for ensuring, scheduling all interviews, compiling interview feedback, tracking all recruitment activity and creating staffing reports on as needed basis, partnering with background check vendor, sending all new hire paperwork documents, assisting the recruitment team with candidate communications, and other duties as assigned.

• Provide training to Recruitment Coordinators.
• Act as escalation point for Recruitment Coordinators, when applicable.
• Participates in establishing new processes to support Recruitment Coordinator role.
• Ensures candidate interviews, including arranging air travel, hotel, and car , when applicable.
• Ensures interview guides are provided to interviewers.
• Ensures all candidate expense reports are filed, when applicable.
• Ensures interview schedules are established and provided to applicants and interviewee’s
• Ensures feedback forms are sent and results are compiled.
• Greet all incoming applicants and escort them to interview where applicable
• Send pre-employment paper and transition completed paperwork to the designated HR Representative
• Update applicant database as needed
• Draft offer letters, having Recruiter sign off and approval prior to sending
• Partner with background check vendor to ensure compliance
• Send candidate assessments when applicable
• Comply and follow all procedures within the company security policy
• May perform other duties and responsibilities as assigned

Job Summary

Provide administrative support to the recruitment team. Responsible for ensuring, scheduling all interviews, compiling interview feedback, tracking all recruitment activity and creating staffing reports on as needed basis, partnering with background check vendor, sending all new hire paperwork documents, assisting the recruitment team with candidate communications, and other duties as assigned.

Essential Duties And Responsibilities

• Provide training to Recruitment Coordinators.
• Act as escalation point for Recruitment Coordinators, when applicable.
• Participates in establishing new processes to support Recruitment Coordinator role.
• Ensures candidate interviews, including arranging air travel, hotel, and car , when applicable.
• Ensures interview guides are provided to interviewers.
• Ensures all candidate expense reports are filed, when applicable.
• Ensures interview schedules are established and provided to applicants and interviewee’s
• Ensures feedback forms are sent and results are compiled.
• Greet all incoming applicants and escort them to interview where applicable
• Send pre-employment paper and transition completed paperwork to the designated HR Representative
• Update applicant database as needed
• Draft offer letters, having Recruiter sign off and approval prior to sending
• Partner with background check vendor to ensure compliance
• Send candidate assessments when applicable
• Comply and follow all procedures within the company security policy
• May perform other duties and responsibilities as assigned

Job Qualifications

KNOWLEDGE REQUIREMENTS

• Excellent oral and written communication skills.
• Exceptional ability to manage multiple assignments simultaneously and attention to detail.
• Intermediate or advanced knowledge of Microsoft Office especially Outlook, Word and Excel.
• Previous experience with Applicant Tracking Systems or similar software tool strongly preferred.
• Ability to establish and maintain effective working relationships with candidates and internal clients.
• Communicates in a courteous and professional manner.
• Ability to maintain a high degree of confidentiality.

Education & Experience Requirements

• High School diploma required. Bachelor's Degree preferred.
• A minimum of 5 years of administrative experience with at least 1 year in a recruitment environment strongly preferred.
• Or an equivalent combination of education, training or experience.