Strategic Executive Assistant & Project Lead

Blue View Builder; Tijuana; Remote; MXN 420,000 - 600,000; Full time

Job summary

Blue View Builder is seeking an experienced Executive Assistant & Project Coordinator to support a busy founder in Tijuana, Mexico. You’ll handle executive support, manage calendars, and drive projects across vendors, timelines, and documents.

You’ll coordinate multi-stakeholder workstreams, prepare materials, draft emails, and maintain clean status updates. Fluency in English and Spanish, strong ownership, and reliability are essential in this deadline-driven environment.

Qualifications

• Based in Mexico with reliable home office and video presence.
• English at C1+ written and spoken; you will draft founder-level emails.
• Spanish native or bilingual.
• 4+ years supporting a founder, partner, or GM or coordinating multi-stakeholder projects.
• Extreme ownership: you finish things.
• Familiar with Google Workspace, planner tools, and common collaboration suites.
• Experience in construction, real estate, or deadline-heavy fields preferred.

Responsibilities

• Executive support: manage sensitive information and confidentiality.
• Meeting and event support: prepare materials, set up rooms, record minutes.
• Office and vendor operations: liaison between executives and partners, manage inventories.
• Calendar, inbox triage, travel, and prep across Pacific time.
• Draft emails, decks, and notes in English; Spanish when needed.
• Track open loops and close them; keep stakeholders aligned.
• Project management: connect workstreams, maintain master schedule, surface conflicts, drive decisions.
• Create trackers, SOPs, meeting cadences, decision logs.
• Coordinate architects, engineers, lenders, subcontractors, and agencies to dates.

Skills

English (C1+)

Spanish (native or bilingual)

Extremely owner-driven

Multi-stakeholder coordination

Calendar management

Documentation & email drafting

Tools

Google Workspace

MS Planner

Notion

Slack

Zoom

Excel/Sheets

Asana

Monday

ClickUp

Job description

Blue View Builder is seeking an experienced Executive Assistant & Project Coordinator to support a busy founder in Tijuana, Mexico. You’ll handle executive support, manage calendars, and drive projects across vendors, timelines, and documents.

You’ll coordinate multi-stakeholder workstreams, prepare materials, draft emails, and maintain clean status updates. Fluency in English and Spanish, strong ownership, and reliability are essential in this deadline-driven environment.