Sr. Accounting & Payroll Specialist

Bright Machines; Región Centro; Presencial; MXN 334.800 - 446.400; Jornada completa

Descripción de la vacante

Bright Machines in Guadalajara is seeking a Payroll & Accounting Specialist to oversee payroll processing and general accounting tasks. You will ensure compliance with regulations and collaborate with various teams to support financial operations.

The ideal candidate has over 4 years in payroll administration, advanced Excel skills, and experience with external payroll vendors. Knowledge of NetSuite and regulatory compliance is preferred.

The role offers a salary of $30,000 - $40,000 per month.

Formación

• 4+ years of experience in payroll administration, including multi-state payroll.
• 3+ years of audit, technical accounting, and/or financial reporting work experience.
• Experience working with external payroll vendors.
• Familiarity with voucher programs such as Pluxee is desired.

Responsabilidades

• Manage end-to-end payroll process with an external provider.
• Prepare monthly estimated cash flow report to determine liquidity needs.
• Perform reconciliations for balance sheet accounts.
• Coordinate and share financial information with external tax advisors.

Conocimientos

Payroll administration

Audit

Technical accounting

Financial reporting

Advanced Excel skills

Transfer Pricing knowledge

Tax compliance

Herramientas

NetSuite

Pluxee

CONTPaq

Multiva

Odessa

Descripción del empleo

Payroll & Accounting Specialist

We are looking for a highly motivated, results‑driven Payroll & Accounting Specialist to join our team in our Guadalajara office. Working in a small, fast‑paced environment, you will interact with Finance, HR, Supply Chain, and external auditors.

About The Role

Manage the end‑to‑end payroll process with an external provider, oversee payroll‑related payments and banking transactions, and lead Mexico’s inventory accounting—including month/year‑end close and annual audit activities.

What You Will Be Doing

Payroll

• Manage the end‑to‑end payroll process in collaboration with an external payroll provider, ensuring timely and accurate processing of all payments.
• Coordinate payroll changes with the HR team including new hires, terminations, bonuses, payroll discounts, and special payments.
• Administer Pluxee vouchers (meal and restaurant vouchers): calculation, reconciliation, and bi‑weekly payments in compliance with company policies and local regulations, including on/off‑boarding processes.
• Manage payroll processes for interns in accordance with local labor laws and internal policies.
• Administer Multiva and Odessa platforms for saving fund and box payments; keep platforms updated and coordinate disbursements with the finance team.
• Initiate and execute payroll‑related transactions in the banking platform and apply them in NetSuite (NS).
• Prepare and distribute weekly payroll payment reports to internal stakeholders.
• Generate payroll reports for Finance and HR including month‑end payroll provisions (ISR, PTU, ISN, IMSS, INFONAVIT, aguinaldo, vacaciones, prima vacacional).
• Maintain accurate documentation and records for all payroll payments and ensure compliance with applicable regulations.
• Act as the main liaison between the company and the payroll vendor to resolve issues and ensure compliance with service‑level agreements.
• Support employees with payroll‑related inquiries and Navan platform questions, including physical card activations.

Banking Transactions & Treasury

• Process and record all banking transactions in NetSuite (NS) in a timely and accurate manner.
• Prepare the monthly estimated cash flow report to determine liquidity needs.
• Generate weekly payment reports for internal stakeholders.
• Prepare the monthly payment report by Purchase Request (PR) at the start of each month.

General Accounting & Month‑End Close

• Prepare and record month‑end provisions including payroll accruals (ISR, PTU, ISN, IMSS, INFONAVIT, aguinaldo, vacations, vacation premium), fixed service accruals, monthly Navan expenses, and warehouse lease amortization.
• Perform and maintain reconciliations for all balance sheet accounts on a monthly basis.
• Record and post all bank transactions in NetSuite.
• Capture and post all journal entries in NetSuite (NS) accurately and on a timely basis.
• Prepare Pedimentos (customs import documents) reports.
• Prepare Contabilidad Electrónica and DIOT filings.
• Calculate monthly taxes (ISR, IVA, and other applicable taxes): prepare the working papers for each tax, coordinate data submission to the external accounting firm (which captures in CONTPaq), and liaise with the external tax advisor for review and approval of calculations.
• Manage Transfer Pricing recognition in accordance with applicable regulations.
• Coordinate and share relevant financial information with external tax/compliance advisor.

Inventory Accounting

• Record inventory‑related transactions and maintain inventory ledgers.
• Perform quadrimestral (four‑monthly) physical inventory counts and prepare the corresponding reports.
• Ensure accurate inventory valuations and perform inventory cost analysis.
• Prepare and maintain reconciliations for inventory accounts.
• Analyze and resolve inventory discrepancies in collaboration with Procurement/Supply Chain/Operations teams.
• Assist in the development of inventory control procedures and best practices.
• Provide input for monthly and annual financial reports.
• Comply with internal controls and participate in audits as needed.

Other

• Perform projects and other duties as assigned by the Accounting Manager in a timely and complete manner.

What We Want To See

• 4+ years of experience in payroll administration, including multi‑state payroll.
• 3+ years of audit, technical accounting and/or financial reporting work experience.
• Experience working with external payroll vendors.
• Familiarity with voucher administration programs such as Pluxee (desired).
• Experience with NetSuite (NS) for transaction recording and reporting.
• Familiarity with CONTPaq (used by external accounting firm for tax capture and Contabilidad Electrónica).
• Advanced proficiency in Excel and payroll/accounting reporting tools.
• Experience preparing Contabilidad Electrónica, DIOT, and Mexican tax filings.
• Knowledge of Transfer Pricing regulations in Mexico (desired).
• Tech startup or manufacturing industry experience preferred.
• Ability to meet tight deadlines, prioritize workload, and work effectively in a fast‑paced environment.
• English proficiency preferred (reading/writing for cross‑functional communication with global teams).
• Ability to work in cross‑functional teams with a strong customer focus—both internal and external.

IT WOULD BE GREAT IF YOU HAD

• Deep knowledge of Mexican payroll compliance requirements (IMSS, INFONAVIT, ISN, PTU, etc.).
• Proficiency in additional payroll systems and banking platforms (Multiva, Odessa).
• Excellent analytical and problem‑solving skills.
• Strong attention to detail and accuracy.
• Effective communication and collaboration skills.
• Experience with customs/import documentation (Pedimentos).

$30,000 - $40,000 a month